Listing Inventory Vendors

The Vendor Management listing page is accessed:
  • On the left navigation menu, select Business tools > Inventory Management > Vendor Management.
  • On Inventory dashboard, select Vendor Management.

The Vendor Management page enables business users of the Inventory dashboard to add, view, edit, activate/deactivate, archive, and manage vendors within the Inventory dashboard.

Using this page, you can:
  • Search and filter vendors, activate, deactivate, or archive them, and navigate to the vendor details page for additional information. Users can also add new vendors, view and edit existing vendor records, and associate items with vendors.
    Search bar
    Filters records by vendor reference identifier or name.
    Filters
    Narrows down the vendor entries based on vendor status.
    Add vendor button
    Opens the interface to manually input and onboard a new third-party supplier. For more infromation, see Managing Vendors.

Vendor listing columns

Column Header Description
Vendor reference ID The unique alphanumeric identifier assigned to each vendor.
Vendor name and contact email Displays the commercial name of the vendor, an avatar showing initials, and the professional email address.
Vendor phone The direct telephone contact number for the supplier.
Address The complete physical location or corporate headquarters address of the vendor.
Status Indicates whether the vendor profile is active or inactive.
Actions Contains contextual options to edit or delete an entry from the ledger.
Note:
  • Permanent (Hard) Delete: Applied to vendors with no item links (requires confirmation) or vendors with item links but no further dependencies (requires a warning).
  • Action Blocked: Restricted if open POs are not closed or canceled. A validation error appears.

Vendor deletion and archiving rules

Deletion type Behavior and Data state rules
Permanent Removal

The vendor profile and related dependencies are deleted from the database. This behavior occurs when the vendor profile meets one of the following conditions:

  • The profile has no item associations.
  • The profile has item associations but contains no links to Available to Promise (ATP) expected Inventory, purchase orders (POs), or received Inventory.

A confirmation or warning message appears before permanent deletion.
Deletion Blocked The deletion process is restricted if the vendor profile has open purchase orders where the PO header status value is not set to Closed or Canceled. A validation message appears to indicate that the operation cannot proceed until the open purchase orders are resolved.