Purchase Order Listings

The Purchase Order Listing page is accessed:

On the left navigation menu, select Business tools > Inventory > Purchase Order Listing.
On Inventory dashboard, select Purchase Order Listing.

The Purchase Order Listing provides business users within the Inventory dashboard a centralized view of all purchase orders.

Business users can view, filter, sort, and display purchase orders from the Inventory dashboard. You can search by purchase order (PO) number or vendor name and apply multiple filters such as status, date range, and vendor. This page also enables you to expand PO records to view detailed line item data, including SKU ID, quantities, prices, and Inventory location (IL). Additionally, you can manage purchase orders and their line items through CSV file uploads.

Search bar: Filters records by purchase order number.
Data layout toggles: Limits visible entries by using a filters menu or customizes visible table columns.

You can expand a PO record to see its line items. You can view real-time updates of details such as SKUs, quantities, prices, and received amounts.

If there are multiple SKUs within the PO, you can select the SKU that the Inventory is being received against using a dropdown menu. Details such as the PO number, vendor details and ordered quantity auto-populate when your Inventory data is updated. (Updates may be made by batch uploads or through integration with a third-party system.) The IL and store details for the PO also auto-populate if they are defined in the original PO. If these fields are not populated, you can make appropriate selections at this point. An IL selection is mandatory, while store selection is optional.

Purchase Order listing columns


Column Header	Description
Purchase order number	The unique alphanumeric tracking number for each purchase order. Selecting this identifier opens the details view for the specific log.
Vendor reference identifier	The code and commercial name of the third-party supplier fulfilling the order.
Order date	The date the purchase order was generated or transmitted.
Mailing address	The designated shipping address for the stock shipment.
Status	Indicates the current lifecycle state of the order, such as closed or canceled, completed, on hold, open or released, or partially completed.
Comments	Displays a numeric indicator indicating internal logistical notes attached to the purchase order.
Actions	Provides contextual menus to Open Detailed views or Cancel active orders directly from the ledger row.

Purchase order line items columns

The page resides within the Inventory Dashboard under the Purchase Order section.

This reference provides definitions and descriptions for each column within the purchase order table.

Table 1. Purchase order line items columns
Column	Description
Item / Product Name	Lists the unique stock keeping unit (SKU) and the descriptive product name.
Quantity	Displays the fulfillment progress using two metrics: units received and total units ordered.
Status	Indicates the current state of the item, such as Partially Received. The amber warning icon indicates that the order is not complete.
Price	Displays the financial subtotal for the listed quantity and the unit price for individual items.
Org	Specifies the internal organization that manages this inventory, for example, ElectronicsandPets.
Channel	Identifies the business channel or department associated with the items.
IL Code	Specifies the inventory location identifier. This value links directly to the Location Management page for the specific warehouse or store facility.
Comments	Displays a numerical badge, that indicates the number of logs, notes, or history entries attached to the line item.
Actions	Contains the Put On Hold button to pause processing or logistical movement for the specific product row.

Batch updates to purchase orders

You can create and manage purchase orders and purchase order line items by uploading a CSV file containing the details of the vendor and transactions. For more information, see Importing purchase order data files.