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User Documentation
HCL Verse is mail that understands you. It has less clutter and more clarity for getting you connected to the people who matter to you most.
How do I manage my calendar?
HCL Verse gives you many options for managing your work day, whether it's from the quick access Calendar Bar on your mail view, or the powerful and unique Calendar Inbox.
How do I use calendar alarms?
With calendar alarms, HCL Verse displays a small message on your desktop before your meeting is about to begin. Clicking the notification takes you right to the meeting event in your calendar.

User Documentation
HCL Verse is mail that understands you. It has less clutter and more clarity for getting you connected to the people who matter to you most.
- How do I run Verse as a standalone app?
  Beginning with HCL Verse 2.0, you can install and run HCL Verse as a standalone browser app that is based on progressive web app (PWA) technology.
- Why do I see people in the top bar?
  One of the main aspects of HCL Verse that sets it apart is that it lets you have, within easy reach, all the things that are important to you. People are a big part of this idea.
- How do I use business cards to see my colleagues' information?
  HCL Verse® business cards keep all the necessary personal information for your contacts within easy reach, while at the same time taking it one step further. In Verse, the business card is more than just a source of contact information, it becomes a modern social tool, giving you the opportunity to interact with your colleagues in a variety of ways.
- How do I manage my personal contacts?
  Add contacts to save information about the people you communicate with in HCL Verse.
- How do I show my picture?
  You can add or change the picture of yourself in the Verse "important to me" bar by uploading an image, pointing to a URL that has an image, or taking a photo of yourself. Or, you can use an image that you've added to the Gravatar web site.
- How do I chat with my contacts?
  HCL Verse® gives you intuitive, integrated access to HCL Sametime® Chat in a way you've never had before. You can message colleagues all with the click of a button from the Verse interface.
- How do I find what I'm looking for?
  One of the most powerful and useful features of HCL Verse is its dynamic and analytics-driven search capacity. Search through every piece of mail with precision and ease.
- How can I see my mail storage quota?
  If your administrator sets a mail file quota to limit the size of your mail file, you can see how close your mail file is to quota.
- How do I master mail?
  HCL Verse gives you many great ways to take control of your mail.
- How do I manage my calendar?
  HCL Verse gives you many options for managing your work day, whether it's from the quick access Calendar Bar on your mail view, or the powerful and unique Calendar Inbox.
  - How do I use the Calendar Inbox?
    Make better decisions when responding to calendar notices by viewing your calendar at the same time. The Calendar Inbox organizes all your calendar notices in one place.
  - How do I use the Calendar Bar?
    HCL Verse goes beyond the straight forward calendar functionality you're used to by giving you a visual and intuitive calendar experience integrated right in your message Inbox. It's almost like having a personal assistant.
  - How do I schedule a meeting?
    You can schedule meetings from the Calendar Bar or the Calendar Inbox.
  - How do I integrate an online meeting?
    Available from HCL Verse 3.2.1 onwards, users can generate a dynamic link to meetings on the following services - GoToMeeting, Microsoft Teams, WebEx, Zoom, and Sametime.
  - How do I use a QR code to join a meeting?
    You can use a QR code to join an online meeting. This feature is available if your administrator enables it.
  - How do I show an additional time zone?
    Do you have co-workers that are in a different time zone? Show the time from their time zone in your calendar to make it easier to schedule meetings with them.
  - How do I use calendar alarms?
    With calendar alarms, HCL Verse displays a small message on your desktop before your meeting is about to begin. Clicking the notification takes you right to the meeting event in your calendar.
  - How do I import events from an internet calendar?
    You can import single and repeat events from an internet calendar (.ics) file into your HCL Verse calendar. For example, import events from a Google calendar .ics file.
  - How do I set my availability preferences?
    You can set availability preferences to let people know when you're available for meetings.
- How do I share and link to my files?
  HCL Verse® goes beyond simple file attachments by allowing you to share files and link to folders in the cloud. When composing a message, you can select files from your computer or files and folders from HCL Connections™.
- How do I personalize Verse?
  From the navigation bar, click your profile image and then select Verse Settings to change mail, calendar, out of office, security, and delegation settings.
- How do I manage passwords and my Notes ID?
  If your administrator allows you to, you can use Security settings to change the password you use to log on to Verse, to change your Notes ID password, and to manage your Notes ID.
- How can I use keyboard shortcuts?
  HCL Verse gives you ways to simplify your experience through keyboard shortcuts.

How do I use calendar alarms?

With calendar alarms, HCL Verse displays a small message on your desktop before your meeting is about to begin. Clicking the notification takes you right to the meeting event in your calendar.

pop-up alarm notification

Note: Calendar alarms display differently depending on the browser you are using. Check your notification settings in your browser to configure how they display, as well to ensure they are enabled.

There are no additional applications to install. Calendar alarms and alerts are enabled by default. When you create an event in your calendar, you can change the alarm time or disable it completely.

Note: Calendar alarms are only enabled for newly created events. Events already on your calendar will not have alarms.

Calendar invitation with options to set when you want to be notified of the upcoming event

To turn off calendar alarms or change when they are shown by default, click Verse Settings from your profile drop down and go to the Display alarm notifications setting.

Note: This setting only stops alarms from displaying. Alarms will still be set by default when new invitations are created.

Account settings menu showing the Mail and Calendar Settings option