All Reports

The All Reports page provides a central location to view, manage, and organize all reports available in BigFix SaaS. From this page, you can apply filters, delete reports, and manage report visibility. You can also mark reports as Favorites.

To access the All reports page, expand Reporting from the side navigation, and then select All reports.

The All Reports table contains the following sections and controls:

  • Favorites – You can toggle the favorite status on or off as needed.

  • Report Name – The title of the report.

  • Owner– The user who created the report.

  • Visibility – Indicates whether the report is Private or Shared.

  • Last Modified – Displays the date and time of the last update.

The toolbar above the table includes the following controls:

  • Columns – Show or hide report columns. (This feature currently disabled)

  • Density – Adjust the table view between compact or comfortable. (This feature currently disabled)

  • Delete – Remove selected reports.

Note: These options are inactive until you select one or more reports.

Favourites

Users can mark reports as favourites to quickly access frequently used reports. The Favourite feature allows users to:

  • Identify important or frequently used reports.

  • Quickly locate selected reports in the reports list.

  • Filter reports based on favourite status (if filtering is enabled).

Note: Favourite status is user-specific. Marking a report as a favourite does not affect other users.
Identifying Favourite Reports

  • Favourite reports are visually indicated by a highlighted star icon.

  • Users can sort or filter reports (where available) to display only their favourite reports.

    Note: Favourites are saved per user and do not impact report visibility or access permissions.
Marking a report as favorite

To mark a report as a favourite:

  1. Navigate to Manage Reports / All Reports.

  2. Locate the desired report.

  3. Click the star icon next to the report name.

  4. When selected, the star icon appears highlighted, indicating the report is marked as a favourite.

Remove a report from Favorites

To remove a report from Favorites:

  1. Click the highlighted star icon again.

  2. The icon returns to its unselected state.

Report Visibility

The Visibility column in the Manage Reports / All Reports page allows users to view and, where permitted, modify the visibility of a report. Report visibility determines who can access and view a report within the system. Reports can typically have one of the following visibility states:

  • Private – The report is visible only to the report owner.

  • Public – The report is visible to other authorized users in the system.

Changing Report Visibility
Users with appropriate permissions (for example, Admin users) can modify a report’s visibility directly from the Visibility column in the reports list.

To change visibility:

  1. In the Visibility column, click the current visibility value (Private or Public).

  2. Select the desired visibility option.

  3. The change is applied immediately.

Role-Based Access

  • Admin Users: Can change the visibility of reports (including reports created by other users, depending on system configuration).

  • Standard Users: May only be able to modify visibility of reports they own, or may not have permission to change visibility at all, depending on role settings.
    Note: If a user does not have sufficient permissions, the visibility option will not be editable.

Filtering Reports

The Filter option allows you to narrow down the reports displayed in the All Reports page. You can apply single or multiple conditions using logical operators (AND/OR). Available filter properties include:

  • Favorites

  • Report Name

  • Visibility

This feature helps you quickly locate reports based on specific criteria. For detailed steps, see Filtering Data in Common Functionalities.

Edit a Saved Report

Follow the steps below to edit an existing report:

  1. Go to Reporting > All Reports.

  2. Click on the report you want to edit.

  3. Once the report opens, click Manage Report.

  4. Make the required changes.

  5. Click Save to apply your updates.

How Edits are Saved Based on Ownership

The system handles report edits differently depending on who owns the report.

If you are the report owner:

  • The original report is updated with your changes.

  • No duplicate report is created.

If you are not the report owner:

  • The original report remains unchanged.

  • The system creates a new copy of the report.

  • Your changes are saved in the copied report.

This ownership-based behavior ensures that original reports are not accidentally modified by other users.