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Mail
You can send and answer email, create signatures, and customize the look of your Inbox. You can also do things, like cancel an email sent by mistake or set up out of office notifications.
Other things you can do with Mail
You can do more things with Mail, such as color-code messages in your Inbox or set up Out-of-Office notifications.
Setting up out-of-office notifications
You can use the out-of-office notification service to send an automated reply to people who send you mail while you are away. The automated reply tells people that you are out and when you will return.

Mail
You can send and answer email, create signatures, and customize the look of your Inbox. You can also do things, like cancel an email sent by mistake or set up out of office notifications.
- Getting started with Mail
  You can send, receive, and organize emails, and more.
- Mail quick reference
  This quick reference includes a screen image, which explains the basics in Mail, as well as tables that list other commonly-used tasks and shortcuts.
- Personalizing your Mail settings
  You can change mail preferences to personalize your mail experience.
- Keeping your Inbox clean
  You can manage junk mail, mail quotas, and meeting notices, to keep your Inbox cleaner.
- Mail access and delegation
  You can let others view or edit your mail, or open other people's mail if they have given you access.
- Other things you can do with Mail
  You can do more things with Mail, such as color-code messages in your Inbox or set up Out-of-Office notifications.
  - Color-coding messages from certain senders
    You can set preferences to color-code messages from different senders. This feature helps you scan your Inbox for high-priority messages.
  - Setting up out-of-office notifications
    You can use the out-of-office notification service to send an automated reply to people who send you mail while you are away. The automated reply tells people that you are out and when you will return.
  - Creating and using stationery
    Stationery helps you create an email template with text or graphics, letterhead, and a recipient list that you can re-use. This is convenient when you want to create a newsletter, or if you frequently send a message, such as a status report, in the same format.
  - Adding collapsible sections in an email
    You can show or hide text in a collapsible section in an email or other Notes document.
  - Creating tables in emails and other Notes documents
    You can add tables to emails, calendar entries, and other Notes documents. You can create basic, tabbed, collapsible, or nested tables.
  - Creating an email from a to do item or calendar entry
    You can create an email from a to do item or calendar entry. This is useful if you need to forward information to someone.
  - Displaying internet-style names
    You can customize the style of your Notes client to display internet-style addresses, such as samantha@exmaple.com, instead of Notes addresses. When you select this preference, internet-style addresses are used in preview and opened messages, and in the type-ahead list. In the type-ahead list, Notes addresses are shown in parentheses.
  - Sending a scheduled message
    Notes 14.0.0 makes sending a scheduled message easy.
- Troubleshooting Mail
  You can get help solving problems in mail.
- Advanced Mail topics
  You can learn more about what you can do with Mail.
- SwiftFile
  SwiftFile is an intelligent assistant for HCL Notes that helps you organize your e-mail into folders.

Setting up out-of-office notifications

You can use the out-of-office notification service to send an automated reply to people who send you mail while you are away. The automated reply tells people that you are out and when you will return.

To enable out-of-office notification

Procedure

If necessary, open your mail.
Above the message list, click More > Out of Office.
Specify your leaving and returning dates.

Note: Depending on your organization's server configuration, there may be a Specify hours option. If available, select this option to specify your leaving and returning times, and then specify the times.
Optional: To send a different notification to certain people, click the Alternate Notification tab.
Optional: To send no notification to certain people or to emails with certain phrases in the subject, click the Exclusions tab.
Click Enable and Close or, if you have already enabled out-of-office notification but changed some out-of-office settings, click Save and Close.

To disable out-of-office notification

About this task

Depending on your organization, you may need to disable out-of-office notifications manually after you return (even though Notes® stops sending out-of-office replies at the specified return time). If this is the case, you will receive email reminders to disable out-of-office notification.

Procedure

If necessary, open your mail.
Above the message list, click More > Out of Office.
Click Disable and Close.