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Notes views and folders
Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.

Notes views and folders
Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.
- Shared and private views and folders
  There are two main types of views and folders in a Notes® application: shared (available to many users) and private (available to one person).
- Creating or deleting views
  You can create views in Notes® applications, as long as you have proper access. You can also delete any view that you create.
- Working with views
  Use the navigation pane to switch views easily. In addition, you can perform a variety of tasks from the View menu, such as refreshing the view, showing only the unread or selected documents, or searching the view.
- Customizing view column displays
  You can customize how entry information displays in your views.
- Managing views with categories
  Categories help you organize data in views that contain many documents and move around in these views more quickly. Categories can be sorted alphabetically, numerically, or by date.
- Creating or deleting folders
  To create personal folders in a Notes® application, you must have at least Reader access in the Access Control List (ACL) for the application. No one else can read or delete your personal folders.
- Adding or moving documents to a folder
  You can add a document to a folder by moving it to that folder, or by adding it to the folder, while maintaining a copy in the original folder.
- Removing a document from a folder
  Removing a document from a folder does not delete the document from the application or remove it from views. You can still find the document in any view where it was originally placed, such as the All Documents view.
- Moving folders or views
  You can move the folders or views in the navigation pane into other unrelated folders or views.
- Renaming folders or views
  You can change the name of any personal folder or view. You can also rename any shared folder or view in an HCL Notes® application where you have at least Editor access and Create shared/folders/views access in the Access Control List.

Notes views and folders

Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.

In a view, you can select, sort, or categorize documents. Views can also show information about the documents listed in them, such as the name of an author or the date of creation. A view may show all documents in an application, or only a selection of documents.

Some views, such as your Mail inbox, display icons in the view to show Sametime® availability status, whether you have responded to an email, messages marked for follow-up, and more.

Folders

Folders let you store and manage related documents. Use folders to organize and display documents as you want to see them. You can keep a folder personal, or share it with other users of an application. When you create a personal folder, HCL Notes® stores it in one of two places:

In the Notes® application (if the application manager has allowed it). This allows you to use your folder at different workstations.
In your local data files. In this case, you use the folder only from your workstation.

Panes

There are three types of panes in Notes®: the navigation pane, the view pane, and the preview pane. The navigation pane (also called the navigator) on the left side of the screen displays all of your views and folders, plus an expandable miniview for Follow Up messages, New Notices, or To Do items. To the right is the view pane, which displays a list of the documents from the view or folder you select in the navigation pane. If you choose to, you can open a preview pane to show the contents of a document.

Action bar

The views in a Notes® application may include an action bar, which contains a row of buttons that you can click to perform common tasks in the application. If there is an action bar, it appears above the column headers.

Action bar showing action bar buttons