Exporting tool and URL shortcuts

About this task

You can share tool and URL shortcuts with other users. After you add shortcuts to executable files and to URLs, save the definitions in a file. If you are the site administrator, you can save the definitions so that users at the site can have the shortcut definitions when HCL VersionVault Windows Explorer starts.

Procedure

  1. In the Shortcut pane, click Toolbox, right-click, and click Export.
    The Export Tool Shortcuts window opens.
  2. Select the shortcuts that you want to export.
  3. In the text box under the list of shortcuts, enter either name or a path for a file with a type of .xml.
  4. Click OK.
    Any tool and URL shortcuts and any page definitions that you created, modified in, or deleted from the shortcut pane of the Toolbox tab in VersionVault Windows Explorer are written to or removed from the file specified.
  5. If you are an HCL VersionVault administrator, do the following steps.
    1. Run siteprep.exe again from the HCL VersionVault CD-ROM.
    2. For the VersionVault Windows Explorer Shortcuts site-specific default, specify the location and name of the tool shortcut definitions file that you created here.
    3. Notify users of the availability of the file.
    These shortcuts are treated as site shortcuts for users who import them. Because you created them, these same shortcuts are treated as user shortcuts when you run VersionVault Windows Explorer.

Results

Users who want to use these shortcuts must import them. The location and name of the file that you specify as the site-specific default appears as the default location when users import shortcuts in VersionVault Windows Explorer.