How do I add my signature to emails?
You can add your signature to email messages. Signatures can include your name, title, graphics, vCard, and other information.
To set a default signature
About this task
You can set a rich text, plain text, or html signature to be added to all messages you send.
Procedure
- Click Mail (Notes Basic client users: Mail). , and then click
- Click the Signature tab.
- Select Automatically append a signature to the bottom of my outgoing mail messages.
- For the format of your signature, select Rich text, Plain text, or HTML or image file. Click the ? icon for additional help.
- Enter text in the corresponding Signature field.
- Optional: To add rich text features such as graphics and attachments, click the T control.
- Optional: To include your importable contact file, click Append My vCard, change information in the fields if needed, and then click Append vCard to Signature.
Results
You can change the signature at any time by repeating these steps and specifying a new signature. You can remove the signature by clearing the Automatically append a signature to the bottom of my outgoing mail messages option. You can also change the information in your vCard and replace the existing version with an updated one.
To use a different signature or no signature
You can use a signature from a file, whether or not you have set a default signature.
Procedure
- If using a signature from a file, save the file to your computer. It must be a TXT, HTML, JPEG, bitmap, or GIF file. The file can exist anywhere on your computer, but you might want to store it in your Notes® data folder for convenience.
- Click Signature above the email you are composing.
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Do one of the following:
- Select No signature.
- Select New signature from file, click Browse, and select a signature file.