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Notes applications
An HCL Notes® application contains information about a particular area of interest, such as the forms and policy documents for a department, or it might contain documents of a similar type, such as email messages. In addition, some companies create "discussion applications," where employees can post responses to particular topics.
Getting started with Notes applications
An HCL Notes® application contains information about a particular area of interest, such as the forms and policy documents for a department, or it might contain documents of a similar type, such as email messages. In addition, some companies create discussion applications, where employees can post responses to particular topics.
To compact a Notes application
Compacting an HCL Notes® application recovers unused space so the application can operate most efficiently.

Notes applications
An HCL Notes® application contains information about a particular area of interest, such as the forms and policy documents for a department, or it might contain documents of a similar type, such as email messages. In addition, some companies create "discussion applications," where employees can post responses to particular topics.
- Getting started with Notes applications
  An HCL Notes® application contains information about a particular area of interest, such as the forms and policy documents for a department, or it might contain documents of a similar type, such as email messages. In addition, some companies create discussion applications, where employees can post responses to particular topics.
  - What type of content can be contained in Notes documents?
    An HCL Notes® application can contain a variety of information types.
  - How can I open a Notes application?
  - How can I bookmark a Notes application?
    You can bookmark an application so it is easier to find at a later time.
  - How can I find server information if I cannot follow a link?
    If you are provided with a link, for example in an email, that does not work, you will need to create a connection record with the server.
  - How can I create a URL link to a composite application?
    You can create a URL link to a composite application from another application, or from a mail message.
  - To compact a Notes application
    Compacting an HCL Notes® application recovers unused space so the application can operate most efficiently.
- Notes applications quick reference
  This quick reference card is a list of instructions for common tasks and shortcuts for Notes applications, which you can print and keep at your desk for easy reference.
- Advanced Notes applications topics
  More advanced Notes applications tasks include determining which applications to back up, how to use XPages applications with Notes, and creating a subscription to an application.

To compact a Notes application

Compacting an HCL Notes® application recovers unused space so the application can operate most efficiently.

About this task

For example, if your administrator has set a mail quota, and your mail file becomes larger than the limit set for you, you will start to see warning dialog boxes that you are over quota. If that happens, one of the ways to free up unused space is to compact your mail file.

You can compact Notes® applications if they use simple encryption. Compacting an application does not reduce its size.

When you compact an application that resides on your computer, Notes® may need to make a temporary copy of it depending on necessary internal structural changes. To allow for that possibility, you should make sure that there is sufficient disk space to store the temporary application copy during that process. Compacting an application retains the read marks users see and the existing view indexes.

Procedure

Open a Notes® application.
Click File > Application > Properties.
Click the Info tab.
Click % used.
If the percentage of an application in use drops below 90% (it contains more than 10% unused space), click Compact.

Results

If you have trouble compacting your mail file that is located on a server, ask your administrator to compact it for you.