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Calendar
You can schedule meetings, manage your schedule, add other calendars, and more.
Working with meetings
You can schedule meetings, reserve rooms and resources, add online meetings and conference call information. You can also check to see when people are available for meetings, and show others when you are available.
How do I schedule an online meeting?
You can add online meetings and save the information to reuse next time.
Integrating an online meeting
In Notes 12.0.1 and later, users can generate a dynamic link to meetings on the following services - GoToMeeting, Teams, WebEx, Zoom, and Sametime.

Calendar
You can schedule meetings, manage your schedule, add other calendars, and more.
- Getting started with Calendar
  You can schedule and keep track of meetings, appointments, anniversaries, and more.
- Calendar quick reference
  This quick reference includes a screen image explaining the basics in Calendar, as well as tables listing other commonly-used tasks and shortcuts.
- Working with meetings
  You can schedule meetings, reserve rooms and resources, add online meetings and conference call information. You can also check to see when people are available for meetings, and show others when you are available.
  - How do I let attendees invite others?
    A meeting chair can allow attendees to invite or propose other people to attend a meeting.
  - How do I see when people are available for meetings?
    When you schedule a meeting, you can check to see when the invitees are available.
  - How do I show people when I am available for meetings?
    You can set your free time schedule, so people know the days and times that you are available for meetings.
  - How do I create a repeating meeting?
    You can create a meeting that repeats weekly, monthly, yearly, or a custom time you choose.
  - How do I reserve a room or resource for a meeting?
    You can reserve a room or resource for a meeting when you create the meeting invitation.
  - How do I schedule an online meeting?
    You can add online meetings and save the information to reuse next time.
    - Integrating an online meeting
      In Notes 12.0.1 and later, users can generate a dynamic link to meetings on the following services - GoToMeeting, Teams, WebEx, Zoom, and Sametime.
    - Delegating access to set up online meetings
      Delegates can create meetings using the mail file owner's credentials. Previously, delegates had to create their own credentials.
- Personalizing your Calendar settings
  You can change the look of your calendar, choose which meeting notices to receive in your Inbox, and more.
- Calendar access and delegation
  You can let others view or edit your calendar and open other people's calendars if they have given you access.
- Other things you can do with Calendar
  You can do other things with your calendar, like set preferred rooms and conference call information, to make meetings and scheduling easier.
- Troubleshooting Calendar
  You can get help solving problems in Calendar.
- Advanced Calendar topics
  You can learn more about what you can do with Calendar.

Integrating an online meeting

In Notes 12.0.1 and later, users can generate a dynamic link to meetings on the following services - GoToMeeting, Teams, WebEx, Zoom, and Sametime.

Before you begin

The following are prerequisites:

Users need account credentials to register one or more of these services.
Sametime only: To enable the use of dynamic online meetings for Sametime, the following additional notes.ini setting is required on the Notes client: DOMI_ST_ROOTURL=<sametime meeting server URL>. For example: DOMI_ST_ROOTURL=https://stmeetings.renovoations.com.

About this task

This feature is an improvement from inserting static URLs into meeting invitations.

Admins can control which services are available. By default, all five options are listed. For more information, see Controlling the dynamic online meeting services that are visible in the Domino documentation.

If you plan on integrating Microsoft Teams, see Grant tenant-wide admin consent to an application in the Microsoft documentation for information on how administrators can grant organization-wide access, . At least one user needs to request approval for an app to be added to the Enterprise apps list.

Procedure

In a calendar form, select Add Online Meeting > Configure Dynamic Meeting Services:
Mac:

Windows:
In the Configure Dyanamic Meeting Services dialog box, select Register for the meeting service you want to register:
In the Meeting Service Credentials dialog box, add your email and click Get Token:

In the web window that opens, enter your credentials for the meeting service you are registering.
After you enter your credentials, copy the generated token.
Return to the Meeting Service Credentials dialog and paste the value into the Token box.
Click OK.
Once the service is registered, you can remove or edit the account in the Configure Dyanamic Meeting Services dialog (Add Online Meeting > Configure Meeting Services).

You can view saved online meetings by selecting Add Online Meeting > My Online Meeting.