Notes views and folders
Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.
- Shared and private views and folders
  There are two main types of views and folders in a Notes® application: shared (available to many users) and private (available to one person).
- Creating or deleting views
  You can create views in Notes® applications, as long as you have proper access. You can also delete any view that you create.
- Working with views
  Use the navigation pane to switch views easily. In addition, you can perform a variety of tasks from the View menu, such as refreshing the view, showing only the unread or selected documents, or searching the view.
- Customizing view column displays
  You can customize how entry information displays in your views.
- Managing views with categories
  Categories help you organize data in views that contain many documents and move around in these views more quickly. Categories can be sorted alphabetically, numerically, or by date.
- Creating or deleting folders
  To create personal folders in a Notes® application, you must have at least Reader access in the Access Control List (ACL) for the application. No one else can read or delete your personal folders.
- Adding or moving documents to a folder
  You can add a document to a folder by moving it to that folder, or by adding it to the folder, while maintaining a copy in the original folder.
- Removing a document from a folder
  Removing a document from a folder does not delete the document from the application or remove it from views. You can still find the document in any view where it was originally placed, such as the All Documents view.
- Moving folders or views
  You can move the folders or views in the navigation pane into other unrelated folders or views.
- Renaming folders or views
  You can change the name of any personal folder or view. You can also rename any shared folder or view in an HCL Notes® application where you have at least Editor access and Create shared/folders/views access in the Access Control List.

Creating or deleting views

You can create views in Notes® applications, as long as you have proper access. You can also delete any view that you create.

To create a view

Procedure

Select or open the application where you want to create a view.
From the menu, choose Create > View.
Enter a name for the view.
Choose a view type.
In the Select a location for the new view field, do one of the following:
- If you want the view to appear at the top level, do not select anything in this field.
- If you want your view to appear in a specific location, select the location in this field.
Click the Copy from button and do one of the following:
- Click Blank if you do not want to copy the style of another view.
- Click the view whose style you want to copy. If the style uses selection by formula, the view's selection criteria appears in the Selection conditions field.
Optional: If none of the existing views or folders of an application shows information the way you want to see it, you can create a customized folder by clicking Save and Customize.
To add your own selection condition using a formula, select By formula, and then add the formula in the space provided.
Optional: To add a search condition, click the Add condition button.
Click OK to create the new view.

Results

For information on customizing a folder and on formula language, see the topics Creating a standard outline view and Formula Language respectively in the HCL Domino® Designer Help. To download or view Domino® Designer Help, go to Documentation on the Web.

To delete a view

Procedure

In the navigation pane, select a view to delete.
From the menu, choose Actions > View Options > Remove View.
Click Yes when you are asked if you want to remove the view.