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Contacts
You can save information about people, such as title, addresses, birthdays, and more. You can also do things such as create groups to use as mailing lists, or print contacts as labels.
Other things you can do with Contacts
You can do many things with contacts, such as print them as labels or synchronize with iNotes and mobile devices.
Synchronizing contacts with iNotes® and mobile devices
You can synchronize contacts with iNotes® and mobile devices, so you have the same contacts in both places.

Contacts
You can save information about people, such as title, addresses, birthdays, and more. You can also do things such as create groups to use as mailing lists, or print contacts as labels.
- Getting started with Contacts
  You can save important information about people, such as mailing addresses, birthdays, and companies. You can import contacts from other programs, and more.
- Contacts quick reference
  This quick reference includes a screen image explaining the basics in Contacts, as well as tables listing other commonly-used tasks and shortcuts.
- Personalizing your Contacts settings
  You can change the look of your contacts.
- Contacts access and delegation
  You can give someone access to view or edit your Contacts, or you can open other people's Contacts if they have given you access.
- Other things you can do with Contacts
  You can do many things with contacts, such as print them as labels or synchronize with iNotes and mobile devices.
  - Synchronizing contacts with iNotes® and mobile devices
    You can synchronize contacts with iNotes® and mobile devices, so you have the same contacts in both places.
  - Adding or updating contacts from an email, meeting invitation, or to do item
    You can add a new contact from an email, meeting invitation, or to do item you receive. If you receive mail from an existing contact who has a new email address, you can also update the existing contact record.
  - Sending someone a contact or group
    You can send a contact or group entry to another user. Note, however, that HCL Notes® email addresses (for example, Jane Q Public/Acme/Sales) are useful only if the recipient uses Notes Mail.
  - Creating a group from an email
    You can create a group entry from a message, meeting invitation, or to do item that you receive.
  - Showing or hiding group members' names when sending an email
    If you address a message to a group in your contact list, you can prevent or allow recipients to see the members of the group in the message.
  - Printing contacts
    You can print out your contacts as labels, print a contact entry to see all of the information about a contact or a group, or print the contact information as it appears in a view.
  - Importing contacts from other sources
    If you have contacts from other sources, you can import those contacts into your HCL Notes® contacts.
  - Exporting contacts
    You can export contacts from Notes and import them into other programs.
- Troubleshooting Contacts
  You can get help solving problems in Contacts.

Synchronizing contacts with iNotes® and mobile devices

You can synchronize contacts with iNotes® and mobile devices, so you have the same contacts in both places.

Before you begin

By default, your Contacts file (usually names.nsf) is stored locally on your machine. But you can also store a copy of your Contacts in your mail file. Then, to make sure that the copy stored in your mail file remains up-to-date with the copy on your local machine, you synchronize the two files.

Before you can synchronize your Contacts, you must enable Contacts synchronization by setting the Contacts preference Enable Synchronize Contacts on the Replication and Sync tab.

About this task

When you allow someone else to manage your Contacts for you, the copy that you give them access to is the copy stored in your mail file. Synchronizing your Contacts ensures that they have the most current copy.

Additionally, if you use the HCL iNotes® mail client as well as the Notes® client, then synchronizing your contacts from the Notes® client assures that both contacts lists are the same.

Note: Storing your Contacts in your mail file impacts your mail file quota.

Procedure

Click Open > Replication and Sync.
Make sure Synchronize Contacts is enabled (there should be a check in the Enabled column).
Click Start Now.