How do I reduce the number of meeting-related notices in my Inbox?

To keep your Inbox cleaner, you can have Notes® respond to meeting invitations for you automatically, prevent invitee responses from coming to your Inbox, prevent all meeting invitations from coming to your Inbox, or remove meeting notices automatically after you respond to them.

Respond to some meetings automatically

About this task

You can choose to autoprocess all of your meeting invitations, invitations from specific people only, or invitations sent by anyone except specific people.

Procedure

  1. Click File > Preferences, and then click Calendar and To Do.
  2. Click Autoprocessing.
  3. Select Respond automatically to meeting invitations.
  4. Under When I receive a meeting invitation from, select an option and enter names if necessary. Click the down arrow to select names from a directory.
  5. Under Perform the following action automatically, select an option.
    Note: When times are not free in your schedule, select and decline if time is not free to decline automatically, or select and let me decide if time is not available to leave the invitations in your Inbox, so you can respond.

Update meetings automatically

When there are updates to meetings you have accepted, you can add those updates automatically.

Procedure

  1. Click File > Preferences, and then click Calendar and To Do.
  2. Click Display.
  3. Click Notices.
  4. Select Automatically process meeting updates and apply changes to meetings.

Prevent invitee responses from coming to your Inbox

About this task

You can choose not to receive accepted and declined notices from meeting invitees. Instead of receiving responses in you Inbox, you can see who has accepted a meeting invitation by opening the invitation and clicking the Invitee status tab at the bottom.

Procedure

  1. Click File > Preferences, and then click Calendar and To Do.
  2. Click Display.
  3. Click Notices.
  4. Next to Display the following meeting notices in my Inbox, select All except responses.

Prevent all meeting notices from coming to your Inbox

About this task

Instead of receiving meeting responses in you Inbox, you can respond to all meetings from your calendar.

Procedure

  1. Click File > Preferences, and then click Calendar and To Do.
  2. Click Display.
  3. Click Entries.
  4. Next to Display the following meeting notices in my Inbox, select None.

Prevent to receive responses from invitees

About this task

By default, the calendar and to do preferences are allowing attendees to invite others. To prevent this:

Procedure

  1. Click File > Preferences, and then click Calendar and To Do.
  2. Click Display.
  3. Click Entries.
  4. On the Allow attendees to invite others, select Don't Allow option.