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Creating and using mail messages
Prior to sending a mail message, you have the option of specifying delivery options, attaching one or more files to a message, saving a message as a draft for review at a later time, and other options.
Using instant messaging
You can chat online with anyone who has an active, away online, or in a meeting status. People who are away or in a meeting can see your instant messages once they return to their computers.

Creating and using mail messages
Prior to sending a mail message, you have the option of specifying delivery options, attaching one or more files to a message, saving a message as a draft for review at a later time, and other options.
- Opening and reading mail
  You can use mail to electronically communicate with coworkers, friends, and family. When you are not connected to the Internet, you can work offline and create, send, reply, and forward mail; all of your outgoing messages are sent when you go back online.
- Organizing your Inbox
  Organizing your inbox includes using folders to organize messages, marking messages as read or unread without opening the message, flagging messages for follow up and other organizational tasks.
- Setting up Out-of-Office mail
  You can set up an out-of-office message so that people who send you mail while you are away from the office receive a reply automatically. The automated reply tells people who send you mail that you are out of the office, and tells them when you will return.
- Using attachments
  You can attach one or more files to a document, and you can save attachments that are sent to you in messages.
- Attaching and sharing links to files
  If your organization uses HCL Connections, you can manage and share links to files without leaving your inbox.
- Creating tables
  You can create tables in an email, calendar entry, to do item, or notebook page by using the formatting toolbar.
- Encrypting and signing messages
  You can encrypt and digitally sign messages you send.
- Controlling junk mail
  You can set up your mail application to filter new mail you receive, and to control junk mail, such as bulk messages and spam messages. You can create mail rules to act automatically on new messages you receive that meet certain conditions.
- Archiving your mail
  You archive documents to manage the size of your mail file.
- Using mail delivery options
  You can select one or more delivery options such as whether to confirm delivery of a message with a delivery report and whether to mark a message confidential.
- Sending tracking requests
  You can track a message that you have sent to verify the delivery status or the entire path the message traveled.
- Using Message Recall
  You can recall a message that you have sent to recipients who use the web client or HCL Notes® mail. This is useful when you want to update or correct information that you sent in a message.
- Creating and using stationery
  You can use the stationery you have created to send messages and to create additional stationery.
- Using instant messaging
  You can chat online with anyone who has an active, away online, or in a meeting status. People who are away or in a meeting can see your instant messages once they return to their computers.

Using instant messaging

You can chat online with anyone who has an active, away online, or in a meeting status. People who are away or in a meeting can see your instant messages once they return to their computers.

Before you begin

The HCL Sametime® instant messaging feature is available only if your administrator enabled this feature for your organization. Before you can use instant messaging, you must enable it for your iNotes account. The online meeting feature is available only if your organization's HCL Sametime® service includes web conferencing capabilities.

About this task

When instant messaging is enabled, your online status is visible to other users, and you can see who is available online. Online status icons appear in mail messages, meeting invitations, and in mail, contacts, and calendar views.

Procedure

Enable instant messaging and set preferences using the options described in Table 1.

Table 1. Instant messaging preferences
Task	Procedure
Enable instant messaging	In Preferences, on the Basics tab under Instant Messaging, check Enable Instant messaging.
Log on to instant messaging	Do either of the following: In the navigator, click the chat icon next to your name and select Log On To Instant Messaging In the sidebar, click the status area and select Log On To Instant Messaging Use these same steps to log off of instant messaging. Note: If you get an `HTTP 404 Error` message when logging on to instant messaging, it may indicate that the instant messaging server is not configured correctly, and you need to tell your administrator.
Start a chat	Do any of the following: On your instant contact list, double-click the name of anyone whose status is active. In any document or view in which online awareness displays, click the active online status icon of the person with whom you want to chat. In a mail view, on a message, right-click the name of the sender and then click Chat with. Note: Instant messages are automatically secured with encryption.
Change instant messaging status	Click a status icon either in the navigation panel or in the sidebar Sametime pane and choose a new status. (Optional) Select Edit Current Status Message and change any of the standard status messages.
Add contacts to instant contacts list	Click Show > Sidebar

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