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Creating and using mail messages
Prior to sending a mail message, you have the option of specifying delivery options, attaching one or more files to a message, saving a message as a draft for review at a later time, and other options.
Using mail delivery options
You can select one or more delivery options such as whether to confirm delivery of a message with a delivery report and whether to mark a message confidential.

Creating and using mail messages
Prior to sending a mail message, you have the option of specifying delivery options, attaching one or more files to a message, saving a message as a draft for review at a later time, and other options.
- Opening and reading mail
  You can use mail to electronically communicate with coworkers, friends, and family. When you are not connected to the Internet, you can work offline and create, send, reply, and forward mail; all of your outgoing messages are sent when you go back online.
- Organizing your Inbox
  Organizing your inbox includes using folders to organize messages, marking messages as read or unread without opening the message, flagging messages for follow up and other organizational tasks.
- Setting up Out-of-Office mail
  You can set up an out-of-office message so that people who send you mail while you are away from the office receive a reply automatically. The automated reply tells people who send you mail that you are out of the office, and tells them when you will return.
- Using attachments
  You can attach one or more files to a document, and you can save attachments that are sent to you in messages.
- Attaching and sharing links to files
  If your organization uses HCL Connections, you can manage and share links to files without leaving your inbox.
- Creating tables
  You can create tables in an email, calendar entry, to do item, or notebook page by using the formatting toolbar.
- Encrypting and signing messages
  You can encrypt and digitally sign messages you send.
- Controlling junk mail
  You can set up your mail application to filter new mail you receive, and to control junk mail, such as bulk messages and spam messages. You can create mail rules to act automatically on new messages you receive that meet certain conditions.
- Archiving your mail
  You archive documents to manage the size of your mail file.
- Using mail delivery options
  You can select one or more delivery options such as whether to confirm delivery of a message with a delivery report and whether to mark a message confidential.
- Sending tracking requests
  You can track a message that you have sent to verify the delivery status or the entire path the message traveled.
- Using Message Recall
  You can recall a message that you have sent to recipients who use the web client or HCL Notes® mail. This is useful when you want to update or correct information that you sent in a message.
- Creating and using stationery
  You can use the stationery you have created to send messages and to create additional stationery.
- Using instant messaging
  You can chat online with anyone who has an active, away online, or in a meeting status. People who are away or in a meeting can see your instant messages once they return to their computers.

Using mail delivery options

You can select one or more delivery options such as whether to confirm delivery of a message with a delivery report and whether to mark a message confidential.

Procedure

To create a message, you can specify delivery options by clicking Delivery Options. Then use one or more of these options:

Table 1. Mail delivery options
Option	Explanation
Delivery Report	Choose how you want to confirm delivery of a message: Only on failure -- send a report only if the message cannot be delivered. Confirm delivery -- send a report whether your message was delivered or not. You can use this for a "return receipt." Trace entire path -- send a report from each server through which the message is routed, and a final report indicating whether the message was delivered. None -- do not send a delivery report.
Delivery Priority	Choose one: High -- Route the message immediately and display next to the message in each recipient's Inbox. Normal -- Route the message the next time your mail server sends mail (default). Low -- Wait until off-peak hours to route the message (usually between midnight and 6:00 AM).
Mark Subject Confidential	Adds a prefix to the subject of the message to indicate that the message is confidential. The prefix is `*Confidential:`.
Do not expand personal groups	Prevents recipients of the message from seeing the membership of a personal group receiving the message. Upon receipt, the personal group does not expand in the received message.
Sign	Digitally sign a message. Note: This setting overrides your Mail security option preference for this message only.
Encrypt	Encrypt the message. Note: This setting overrides your Mail security option preference for this message only.
Return Receipt	You receive a message that confirms the recipient has opened the message. Note: This option works only if the recipient opens your message using HCL iNotes® or HCL Notes®.
Keep Private	Prevents a Notes® or iNotes® mail user from forwarding, replying to, copying into a new document, or printing this message. Note: This does not prevent a user from selecting the text and copying it, or from using a screen capture utility.

Note: If the Sign and Encrypt options are not available, see your administrator.

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