Managing contacts
You save information about people and groups in your contacts.
About this task
Each contact can include as little or as much information as you choose. The contact form is designed to be tailored to your use. To open your contacts, click in the client banner. From this view you can edit and delete contact records, and sort your contacts alphabetically by name, by company or by e-mail address by clicking one of the views in the navigator.
Procedure
Manage your contacts by completing any of the tasks in this table.
Task | Description |
---|---|
Create a new entry | Click New to create a new contact entry. Enter
information in any of these fields:
Note: If you include the contact's company
name, you can later sort your contact entries by company. |
Add a photo to a new or existing contact | In a new or existing contact entry, click Insert Photo
to upload a photo from your computer. The photo file format must be .jpg, .gif, or .png. When the
contact entry is open, the photo is displayed on the Summary tab. Note: This capability is not
supported in Microsoft Internet Explorer 8. |
Customize a contact form | Click the arrow next to any field and change the field name. |
Add email sender to contacts | A quick and simple way to create a contact is to add the sender of a message
to your contacts. The email address and the certificate used to sign the message are automatically
included when the contact entry is created. Select a message you have received, and click Note: If there is already an entry for the sender in your Contacts, it is updated
with the new information. |
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Adding certificate information to a contact record | You need a person’s Internet certificate or their HCL Notes® certified public key associated with them in your
contacts in order for you to send them encrypted mail. There are three ways to do this:
|
Synchronizing your contacts with your Notes contacts - If you are a Notes user, you can set a user preference in Notes so that contact entries stored in your local Notes contacts file (usually names.nsf) are
also stored in your mail file on the server. Setting this preference ensures that your Notes contact records are synchronized with your web client
contact records. You synchronize contacts from the Notes client. See the topic Synchronizing your
contacts with iNotes or a mobile device in the Notes
Help for additional information.