This topic provides information about delegating access to your mail, calendar, contacts,
and To Dos. You can set a Delegation preference so that other people can manage your mail for you,
including your calendar, contacts, and to do entries. You can also let them perform certain tasks
for you, such as sending messages, or creating entries.
About this task
People who have access to your mail file cannot read encrypted mail that you receive, and
cannot send signed or encrypted mail for you, even though the mail file contains your user ID.
When delegating access to your mail file, keep the following considerations in mind:
- You cannot read encrypted messages your delegates create for you unless your user ID contains
the encryption key used to encrypt the messages. By default, no one except the owner of the mail
file has access.
- If you cannot save your Delegation preferences, it means that the server has not yet processed
your request. When it finishes processing, the names to which you delegated access are saved in your
Delegation Preferences.
Procedure
- Go to . The Mail, Calendar
preferences open by default.
- Click Add Person or Group.
- Specify who should have access.
- Choose how much of your mail file you want delegates to
have access to.
Tip: Select None to
prevent the specified person or group from having access to your mail
file.
- Choose the tasks you want the delegate to be able to do.
- Automatically forward calendar notices to the person or
persons who are your delegates.
- Choose how to handle messages you receive that are marked
private. For example, Forward without private details lets
your delegate see only the non-private details.
- Optional) To remove a name from the list of delegates,
select a name and then click Remove Selected Person or
Group.
- (Optional) To modify access already granted to a person
or group, select a name in the list, and then click Change
Access.
- Click OK, and then Save &
Close to close the preferences box.