How do I schedule a meeting?
You can schedule meetings from the Calendar Bar or the Calendar Inbox.
From the Calendar Bar, click the + button or an empty time slot in the calendar bar. From the Calendar Inbox, click the New button. You'll be presented with a form to schedule a new meeting.
Here are the basic steps to schedule a meeting:
The following features are also available.
Schedule an online meeting
Schedule an online meeting that you've set up through HCL Notes® or
HCL iNotes®. Your online meeting rooms are shown at the bottom of
the meeting form. Use the arrow to select and show details about them.
![Online Meeting information](images/online_event.png)
![Online Meeting information](images/online_event.png)
Schedule a repeat meeting
Schedule a meeting to repeat at a specified interval and duration.
![Repeat meeting options](images/repeat_meeting.png)
![Repeat meeting options](images/repeat_meeting.png)
Schedule the meeting for a different time zone
You can schedule a meeting in a different time than your time zone. The meeting shows
in the calendar in that time zone.
![Meeting scheduled in a different time zone](images/different_timezone.png)
![Meeting scheduled in a different time zone](images/different_timezone.png)
Customize the meeting description
Open the editing toolbar to customize the meeting description. Change the font or
text alignment. Add a table, link, or image.
![Editing options in the meeting form](images/editing_toolbar.png)
![Editing options in the meeting form](images/editing_toolbar.png)
Schedule an all-day event
Schedule an all-day event. Use the repeat meeting option to extend it for more than one day.
![All-day event form](images/allday_event.png)
The event shows at the top of your calendar:
![All-day event in the calendar](images/allday_event2.png)
Create a personal reminder
Create a reminder. For example, remind yourself to fill out your time sheet each
week. You need to select just a start date and time.
![Calendar reminder form](images/reminder.png)
![Calendar reminder form](images/reminder.png)
Use Options
Click Options and select any of these options:
Option | Description |
---|---|
Sign | Digitally sign the meeting invitation. |
Encrypt | Encrypt the meeting invitation. |
Mark Private | Prevent someone who manages your calendar from reading the content of the meeting. |
Request Response | Receive a notice from each optional and required attendee, room, and resource that responds. |
Return Receipt | Receive a message from each attendee who opens the invitation. |
Remind me | Choose when to receive a reminder about the meeting. |
Show as | Select Busy to indicate to others that you are busy at the selected time. Select Available to show that you are available. |
Delivery Priority | Select one of the following options:
|
Delivery Report | Select one of the following options:
|