IBM mail support for Microsoft Outlook (Using)
Use IBM® mail support for Microsoft™ Outlook to access your IBM Notes® mail with your Microsoft Outlook client.
- Accessibility features for IBM® mail support for Microsoft™ Outlook
  Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
- Downloading the software
  To obtain the latest software, download the IMSMO - IBM mail support for Microsoft Outlook eAssembly from the Passport Advantage site.
- Client requirements
  Make sure that your computer complies with the system requirements to use IBM® Mail support for Microsoft™ Outlook. In addition, make sure that you set required settings in Microsoft Outlook and IBM Notes®.
- Supported languages
  The IBM® mail support for Microsoft™ Outlook client supports the following languages:
- Setting up IBM® mail support for Microsoft Outlook
  Read the requirements. Then, install and setup IBM® mail support for Microsoft™ Outlook.
- Using IBM mail support for Microsoft Outlook
  IBM® mail support for Microsoft™ Outlook (IMSMO) provides you with Mail, Calendar, and Contacts features so that you can work with your IBM Notes® mail directly in your Microsoft Outlook interface.
  - Quick reference
    Use this quick reference to see at a glance the IBM® mail support for Microsoft™ Outlook (IMSMO) features that are added to Microsoft Outlook.
  - Notifying people when you're out of the office
    You can send automatic replies to people who send you mail when you're out of the office.
  - Searching older email
    When you first install and set up IBM® mail support for Microsoft™ Outlook (IMSMO), existing mail that is more than 30 days old is not synced to Outlook. IMSMO users with IBM Verse™ subscriptions can use the IBM Mail Search feature to find older email on their mail servers and display it in Outlook.
  - Looking up names in your organization directory
    When addressing a new email or meeting invitation, you can automatically look up names in your organization through the IBM Address Book Provider.
  - Scheduling a room for a meeting
    When you schedule a new meeting, you can find and schedule a room. This feature is available when your company is set up to use an on-site Domino® Resource Reservations database.
  - Manage who can access your Mail, Calendar, and Contacts
    Use the Delegation feature to give a person or a group of people access to parts of your mail file. For example, give an administrative assistant access to the calendar to manage your meetings.
  - Encrypting or signing messages
    For more security, you can encrypt or digitally sign messages that you send.
  - Seeing how close your mail file is to the size limit
    The mail file size limit is referred to as the mail quota.
  - Working with Calendar
    This topic describes several things you can do to optimize your experience when working with calendar entries in Microsoft™ Outlook.
- Troubleshooting, known limitations, and restrictions
  This section provides helpful troubleshooting tips, known limitations, and restrictions.

Using IBM mail support for Microsoft Outlook

IBM® mail support for Microsoft™ Outlook (IMSMO) provides you with Mail, Calendar, and Contacts features so that you can work with your IBM® Notes® mail directly in your Microsoft™ Outlook interface.

Mail features

Create, edit, send, receive, and move folders, messages, and conversations
When you first set up the client, when mail is synced, type-ahead and recent contacts are pre-populated.
Notify people when you are out of the office
Encrypt and digitally sign messages when connected to a server
Search, filter, and categorize mail

Note: The first time you use IMSMO, only existing mail that is 30 days old or less is synced to Outlook. In addition, messages that are more than 30 days old at the time they are synced might be truncated, depending on settings configured by your administrator. Double-click a truncated message in a folder or mailbox to download the full content.

Calendar features

Create, update, cancel, accept, counter, and decline meetings, events, and invitations
Find and reserve available rooms
View availability of invitees, rooms, and resources
After accepting meeting invitations, see rich text content such as fonts and tables in the calendar entries. (Meeting organizers must use another client such as IBM® Notes® to send invitations with rich text content.)
Note: Attachments and embedded images in calendar entries are not supported.

Contacts features

Create, update, and delete contacts

Other features

Give others access to parts of your mail file
See how close your mail file is to the size limit

Features that work differently with the IBM® mail client are described in the topics in this section.

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