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Welcome to the HCL Sametime® 11.6 administration documentation
Administering
This section provides information on administering HCL Sametime 11.6 environments.
Managing policies
Sametime policies allows administrators to control user access to features.
Assigning users and groups to policies
Policies can be assigned to users or groups. Policy configuration is done inside the policies.user.xml file.

Welcome to the HCL Sametime® 11.6 administration documentation
- Accessibility features for Sametime
  Accessibility features help users who have a disability, such as restricted mobility or limited vision, to use information technology products successfully. HCL® strives to provide products with usable access for everyone.
- What's new in HCL Sametime
  This section describes what's new in HCL Sametime® 11.6 and Sametime® Meetings 11.6.
- Checklist to deploy Sametime
  This section provides information on reviewing the checklist to deploy the Sametime clients.
- Encryption usage in Sametime
  HCL® Sametime® uses several types of encryption to protect data.
- Planning
  This section describes the system requirements and server configurations needed for HCL Sametime 11.6.
- Installing
  This section provides information on installing and configuring the servers for HCL Sametime 11.6.
- Configuring
  This section provides information on configuring the servers for HCL Sametime 11.6.
- Securing
  This section provides information on securing HCL Sametime 11.6 environments.
- Administering
  This section provides information on administering HCL Sametime 11.6 environments.
  - Managing Sametime clients
    This section provides information on managing HCL Sametime clients.
  - Starting and stopping servers
    This section provides information on starting and stopping HCL Sametime 11.6 servers.
  - Managing policies
    Sametime policies allows administrators to control user access to features.
    - Policy behaviors
      You can assign anonymous, default, or custom user policies to users or groups to allow or restrict access to certain HCL® Sametime®features. Sametime uses policy weights and group nesting levels to determine which policies take precedence.
    - Configuring Policies
      In previous versions of Sametime there was a graphical user interface available to configure policies. In Sametime 11 configuring policies is done in the policies.user.xml file, which is located on the Community server in the Domino program directory.
    - Instant messaging policy IDs
      Starting in Sametime 11.6, the new Sametime 11.6 Meeting Server policy settings are in the Instant Messaging policy.
    - Meetings policy IDs
      This page is for reference only and apply to mixed environments with Sametime 9.0 Meetings, Audio and Video. These settings do not apply to Sametime 11.6 Meeting server deployments.
    - Media services (audio and video) policy IDs
      This page is for reference only and apply to mixed environments with Sametime 9.0 Meetings, Audio and Video. These settings do not apply to Sametime 11.6 Meeting server deployments.
    - Creating a new Policy other than the Default Policy
      Sametime policies are configured in the policies.user.xml file.
    - Changing a user policy’s weight
      Each Sametime policy has a weight assigned to it. The weight should be unique. When assigning a weight to a policy, please ensure the weight is unique on each policy and not duplicated.
    - Assigning users and groups to policies
      Policies can be assigned to users or groups. Policy configuration is done inside the policies.user.xml file.
    - Allowing or restricting custom policies for Sametime® clients
      Optionally allow or restrict features for clients by creating exception rules for the policy service in the policyExceptions.xml file.
    - Disabling Persistent Chat policy
      This section describes how users can configure policy to allow/disallow users to use the new persistent chat features.
  - Configuration files
    There are a number of configuration files that a backup copy should be retained after the server configuration is complete.
  - Adding additional Sametime administrators
    Sametime Community server is installed on top of a Domino server. There are some administration and installation tasks that must be performed using the HCL Notes Client or HCL Notes Administrator client.
  - Enabling multi-tenancy
    Multi-tenancy allows multiple organizations to be part of the HCL Sametime® community. With multi-tenancy, Sametime users can chat, add users and groups to contact lists, and have awareness of users in their organization or in other organizations that are configured to be visible to them.
  - MongoDB
    This section provides information relating to administering MongoDB.
  - Disabling persistent chat and MongoDB requirements
    HCL Sametime 11.6 deploys with persistent chat enabled which requires MongoDB. It is possible to remove the MongoDB requirement if persistent chat and chat logging is disabled.
  - Managing Sametime Meetings
    This topic explains the features you can enable or disable for meetings. Currently, the settings that you can change are global settings that apply to the entire server. User policies cannot control the settings.
  - Changing user names
    When you change user or group names in the directory, the change is not reflected in HCL® Sametime Community Server databases. In order to synchronize the directory names with the names in the Community Server databases, you must run the name conversion utility.
- Uninstalling Sametime
  In the event that Sametime must be uninstalled, follow these steps to uninstall the Community, Proxy, and Meetings servers.
- Troubleshooting
  Troubleshooting and Support
- Migrating and Upgrading
  This section provides information on migrating and upgrading from an earlier Sametime release.
- Notices

Assigning users and groups to policies

Policies can be assigned to users or groups. Policy configuration is done inside the policies.user.xml file.

About this task

Procedure

Open the policies.user.xml file with a text or XML editor.
Ensure you are in the correct policy inside the file. Look for the line that begins with <policy id=”Your Custom Policy” .

Where “Your Custom Policy” is the name of the policy you wish to modify.
Inside the policy there is a tag called <policyAssignment> ending with <policyAssignment>. Enter your policy groups between these tags using: <assignment type=”1” id=”v11TestGroup”/>

Note: When using Domino groups, they should be created as Multi-Purpose Groups.

Where the “v11TestGroup” is the name of your group.
Save and close the file when complete.

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