Managing online meeting security

You can manage security settings for Teams, GoTo Meeting, WebEx, Zoom, and Sametime meetings from your HCL Notes Calendar invitations.

Procedure

  1. Make sure you have set up your Notes calendar to use the online meeting service that you want. See Integrating an online meeting.
  2. In a calendar form, Next to "Online Meeting," click the Manage meeting settings button to show the security settings available for your meeting service.
    Calendar invite showing Manage Meeting Settings button
    Tip: Use the up-and-down arrows icon up-and_down arrows icon to switch meeting services to switch to a different online meeting service.
  3. The settings that you can modify vary depending on your meeting service, as shown in the following table:
    Table 1. Settings for online meeting services
    Settings for Each Meeting Service Dropdown Options
    Options for Teams Who can bypass the lobby:
    • Everyone
    • People in my org, trusted org, and guests
    • People in my org and guests
    • People in my org
    • People who were invited
    Who can present:
    • Everyone
    • People in my org and guests
    Options for GoTo Meeting
    Options for WebEx meetings Join rules for people who aren't on the invite or who aren't signed in
    • They wait in the lobby until admitted
    • They can't join the meeting
    Options for Zoom meetings
    Options for Sametime meetings