Notes views and folders
Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.
- Shared and private views and folders
  There are two main types of views and folders in a Notes® application: shared (available to many users) and private (available to one person).
- Creating or deleting views
  You can create views in Notes® applications, as long as you have proper access. You can also delete any view that you create.
- Working with views
  Use the navigation pane to switch views easily. In addition, you can perform a variety of tasks from the View menu, such as refreshing the view, showing only the unread or selected documents, or searching the view.
- Customizing view column displays
  You can customize how entry information displays in your views.
- Managing views with categories
  Categories help you organize data in views that contain many documents and move around in these views more quickly. Categories can be sorted alphabetically, numerically, or by date.
- Creating or deleting folders
  To create personal folders in a Notes® application, you must have at least Reader access in the Access Control List (ACL) for the application. No one else can read or delete your personal folders.
- Adding or moving documents to a folder
  You can add a document to a folder by moving it to that folder, or by adding it to the folder, while maintaining a copy in the original folder.
- Removing a document from a folder
  Removing a document from a folder does not delete the document from the application or remove it from views. You can still find the document in any view where it was originally placed, such as the All Documents view.
- Moving folders or views
  You can move the folders or views in the navigation pane into other unrelated folders or views.
- Renaming folders or views
  You can change the name of any personal folder or view. You can also rename any shared folder or view in an HCL Notes® application where you have at least Editor access and Create shared/folders/views access in the Access Control List.

Adding or moving documents to a folder

You can add a document to a folder by moving it to that folder, or by adding it to the folder, while maintaining a copy in the original folder.

Procedure

Select a document.
Click Actions > Folder > Move to Folder.

Tip: If the application includes a Folder action button, click the button to move a document. In some applications, this option may be found by clicking Actions > Move to Folder.
Click a folder name, or click Create New Folder to create a new folder.
Click one of the following:
- Move - to put the document into a folder
  Note: This option will also remove the document from the current folder
- Add - to put the document into a folder without removing it from other folders
  Note: This option is functionally equivalent to Copy to folder; the document is added to a folder, though no actual copy of the document is done
  Tip: You can also drag a document into a folder to move it.