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Calendar
You can schedule meetings, manage your schedule, add other calendars, and more.
Calendar access and delegation
You can let others view or edit your calendar and open other people's calendars if they have given you access.
How do I give someone access to manage my calendar?
You can let specified people open your mail, calendar, to do, or contact entries. You can also let people send, edit (including adding a follow-up flag), and delete messages, create and delete calendar entries, and create and delete to do items for you.

Calendar
You can schedule meetings, manage your schedule, add other calendars, and more.
- Getting started with Calendar
  You can schedule and keep track of meetings, appointments, anniversaries, and more.
- Calendar quick reference
  This quick reference includes a screen image explaining the basics in Calendar, as well as tables listing other commonly-used tasks and shortcuts.
- Working with meetings
  You can schedule meetings, reserve rooms and resources, add online meetings and conference call information. You can also check to see when people are available for meetings, and show others when you are available.
- Personalizing your Calendar settings
  You can change the look of your calendar, choose which meeting notices to receive in your Inbox, and more.
- Calendar access and delegation
  You can let others view or edit your calendar and open other people's calendars if they have given you access.
  - Who can see my schedule and free time information?
    You can set a preference to determine whether, or how much of, your schedule information displays when other people schedule meetings and check to see your busy and free times.
  - How do I give someone access to manage my calendar?
    You can let specified people open your mail, calendar, to do, or contact entries. You can also let people send, edit (including adding a follow-up flag), and delete messages, create and delete calendar entries, and create and delete to do items for you.
  - How do I open another person's calendar?
    You can read or edit another person's calendar or to do list if the person has given you access to do so.
  - How do I create a shortcut to another person's Calendar?
    You can create shortcuts to someone's Notes® mail, calendar, to do, or contacts, if that person has given you access.
  - How do I forward meeting invitations to another person automatically?
    You can forward meeting invitations and notices you receive to a specified person or group, so they can manage your schedule.
- Other things you can do with Calendar
  You can do other things with your calendar, like set preferred rooms and conference call information, to make meetings and scheduling easier.
- Troubleshooting Calendar
  You can get help solving problems in Calendar.
- Advanced Calendar topics
  You can learn more about what you can do with Calendar.

How do I give someone access to manage my calendar?

You can let specified people open your mail, calendar, to do, or contact entries. You can also let people send, edit (including adding a follow-up flag), and delete messages, create and delete calendar entries, and create and delete to do items for you.

To give someone access

Procedure

Click File > Preferences.

Macintosh OS X users: Click Notes > Preferences.
Click Mail, and then click the Access & Delegation tab. (Notes Basic client users: Click More > Preferences and click the Access & Delegation tab).
On the Access to Your Mail & Calendar page, do one of the following:
- To give a new person access, click Add, and then specify the person or group.
- To change the access already granted to a person or group, click a person or group in the first list. The second list shows what access the person or group already has. To modify that level of access, click Change Access.
Select which components the person or group can access, and then select how much they can access.

Results

Note: If you give someone access to write mail for you, the mail they write for you is sent under your name. If you give someone access only to read mail for you, then the mail they write for you is sent under their name.

Note: When you give people access to your mail, they cannot read encrypted mail that you receive. Additionally, you cannot read encrypted messages they create for you unless your user ID contains the encryption key used to encrypt the messages.

Important: Delegates with Reader access on your mail file can also read calendar entries marked Private.