Home
Working with the calendar
See the following table for descriptions of commonly-performed calendar tasks.
Scheduling a meeting
When you schedule meetings, you can check the schedules of invitees, reserve a location, set up online meetings, and track invitee responses.
Adding online meeting information to invitations
When you schedule a meeting, you can select the online meeting service used in your organization, specify your meeting information related to the service, and save it as your default online meeting. Then, when you create future invitations your meeting information fills in the online meeting section of the new invitations.

Working with the calendar
See the following table for descriptions of commonly-performed calendar tasks.
- Setting calendar preferences
  Customize your calendar by setting your office hours, meeting invitations, and time zone information. Set any calendar defaults you want for new entries, such as entry type, anniversary repeat duration, and appointment and meeting duration. For time zone selections in new entries to take effect, you must first set your time zone preferences on this same page.
- Filtering entries in a calendar view
  To decrease clutter in the calendar, you can choose which types of entries to show on the calendar.
- Working with group calendars
  To view or work with group calendars, from your calendar, use the Group Calendar view in the navigator.
- Repairing a calendar that displays duplicate entries
  A repair function is available if your calendar displays a duplicate entry for each instance of a repeating meeting, showing two identical meetings scheduled at the same time.
- Scheduling a meeting
  When you schedule meetings, you can check the schedules of invitees, reserve a location, set up online meetings, and track invitee responses.
  - Seeing when people are available for meetings
    When you schedule a meeting, you can check to see when the invitees are available.
  - Making changes to meetings
    You may need to make changes to your meetings after you have scheduled them and sent out invitations.
  - Specifying a non-local time zone for a meeting or appointment
    You can specify a time zone other than your current time zone when you create a calendar entry.
  - Reserving rooms and resources for a meeting
    When you schedule a meeting, you can reserve conference rooms and resources (such as overhead projectors) if they are included in the directory your organization uses. If you do not have access to rooms and resources, see your administrator.
  - Adding online meeting information to invitations
    When you schedule a meeting, you can select the online meeting service used in your organization, specify your meeting information related to the service, and save it as your default online meeting. Then, when you create future invitations your meeting information fills in the online meeting section of the new invitations.
  - Managing contacts
    You save information about people and groups in your contacts.
- Responding to meeting invitations
  When you receive a meeting invitation it displays in your Inbox and in the Meeting Notices view of your calendar.
- Viewing all meeting notices
  In addition to viewing meetings on your calendar on their scheduled dates and times, you can view all meeting notices as a list or in summary form. You can also view your calendar entries from the sidebar using Day-At-A-Glance.
- Using instant meetings
  You can use HCL Sametime® to host and attend instant meetings.

Adding online meeting information to invitations

When you schedule a meeting, you can select the online meeting service used in your organization, specify your meeting information related to the service, and save it as your default online meeting. Then, when you create future invitations your meeting information fills in the online meeting section of the new invitations.

About this task

You can select a meeting service such as a HCL Sametime® Meetings or a third-party meeting service.

Procedure

On a new meeting invitation, click Online Meeting.
Click New.
Select the Sametime® meeting service, SmartCloud Meetings meeting service, or other meeting service that your organization uses.
Complete each mandatory field with your meeting information for the selected meeting service, complete any optional fields, and click OK.
Select Include call-in information in the Location.
Click OK.

Rate this topic

5 stars 4 stars 3 stars 2 stars 1 star

Comment on this topic.

By clicking this box, you acknowledge that you are NOT a U.S. Federal Government employee or agency, nor are you submitting information with respect to or on behalf of one. HCL provides software and services to U.S. Federal Government customers through its partners immixGroup, Inc. Contact this team at https://hcltechsw.com/resources/us-government-contact. Do not include any personal data in this Comment box. Note: To report a problem or question about the product software, do not use this form. Instead, go to the HCL Software Support site.