Improving interoperability for users of calendars in email applications other than Notes®

Starting with HCL Notes/Domino 10.0.1, meetings scheduled between HCL Notes® and Microsoft™ Outlook have built-in preservation compatibility, so that you would need to configure compatibility mode only if your Outlook users require the more complicated repeating meeting actions available in Notes described later in this topic.兼容性方式确保了非 Notes 电子邮件应用程序的用户（与 Notes 用户交换邀请）在重复会议中不丢失数据。

Compatibility mode is a feature that can significantly improve interoperability between users of Notes® calendars and users of other calendars in your organization. Compatibility mode ensures against data loss in repeating meetings for users of non-Notes email applications who exchange invitations with Notes® users. as the Domino® administrator, you enable and configure the feature on three subtabs of the Client Detection tab in the mail policy. The Basics subtab is where you enable compatibility mode, while the Domain Mapping and Client Settings subtabs allow you to associate email applications with domains in the organization and specify interoperability of calendar features for the different applications.

Due to differences in repeating meeting architecture, several of the more complicated repeating meeting actions in Notes® cannot be interpreted by Outlook/Exchange and other non-Notes email applications. Using a combination of the settings previously described helps avoid such cases by handling the set of actions allowed on repeating meetings.

Interoperability with Microsoft Outlook

Starting with Notes/Domino 10.0.1, Microsoft Outlook users with internet addresses who receive repeating meeting invitations from Notes users are insured against data loss (are able to receive complex MIME) without your needing to configure any interoperability settings in a Mail Settings policy. In a mail policy, the compatibility mode setting will show as disabled (you don't need to change that), and "Send invitations as rich data" and "Preserve rich data as htm attachments" on the Client Detection > Client Settings tab are already on by default.

Only if you want to change these default settings to include any of the following ones do you need to configure the mail settings policy:

  • 周末规则用于重复会议。
  • "All instances" option when acting on a repeating meeting
  • 用户可以选择取消当前的重复会议设置，不为周末规则指定任何新的重复设置，或者不保存更改。
    Note: If you decide to change the default settings, all of the information in the following section applies for you - you will need to configure settings on the Basics, Domain Mapping, and Client Settings subtabs on the Client Detection tab.

How does compatibility mode work?

在邮件策略的“客户端检测”页面上，兼容性方式设置从与会者地址中检测兼容性方式与“域映射”页面上的设置结合使用，以将特定域与非 Notes 电子邮件应用程序相关联。 As the Domino® administrator, you can use settings on the Client Detection page of a mail policy to make the option available to the chairperson. When displayed by the mail policy setting Manually control compatibility mode with checkbox, the Some invitees use other mail programs option is available to users when they create meeting entries.

Repeating meeting actions that compatibility mode limits include:

  • Rescheduling, updating, or canceling more than one instance of a meeting at a time -- Non-Notes applications do not support rescheduling multiple instances, which is how Notes® sends out a reschedule of all instances. Except in the case of Outlook, when in compatibility mode, Notes users must select the "Just this instance" option in the "Change repeating entry" dialog box, leaving the Some invitees use other mail programs enabled. With Outlook, when in compatibility mode with the "All instances" option configured, "Some invitees use other mail programs" does not display. Notes users can select "All instances," and their change is automatically sent to Outlook users as multiple invitations.
  • Custom repeating meetings -- Custom repeating meetings are not allowed in compatibility mode. If custom repeat settings are specified before compatibility mode is enabled, and a user then selects the Some invitees use other mail programs option, the user sees the message You cannot use this option when a custom repeating meeting is specified. The user has the option of canceling the current repeating meeting settings in order to specify new non-custom repeat settings, or saving no changes. In either case, the custom settings are ignored.
  • Weekend rules -- Only the default Don't Move weekend rule is allowed on repeating meetings. If weekend rules are specified before compatibility mode is enabled, and a user then selects the Some invitees use other mail programs option, the user sees the message You cannot use this option when weekend rules for a repeating meeting are specified. The user has the option of canceling the current repeating meeting settings in order to specify new repeat settings with no weekend rules, or saving no changes. In either case, the weekend rules settings are ignored.
    Tip for Outlook: For the cases of custom repeating meetings and weekend rules, when Notes users are sending invitations to Outlook users and get the "cannot use" messages above, another option is for them to remove the Outlook invitees from the initial invite and manually add them to each instance later. This approach preserves the additional capabilities for Notes users; for example, a Notes owner of a custom repeating meeting can reschedule all instances and the Outlook invitees will automatically get individual invitations for each instance.

By using compatibility mode in combination with client detection and domain mapping, you can fine-tune the experience of both Notes® and non-Notes email application users in your organization with repeating meetings. On the Client Detection page of the mail policy, the Compatibility mode setting Detect compatibility mode from attendee addresses works with settings on the Domain Mappings page to associate specific domains with non-Notes email applications.

For more information on using client detection settings, see Creating a mail policy settings document.