Moving a user's mail file and roaming files

You may need to move mail files when you need more space on a server or when users change jobs. When a mail file is moved, the Administration Process first moves it to a new server, then issues a request to delete the old mail file from its original mail server. You must approve this mail file deletion. The Administration Process also changes the information in the Mail file name and Mail server fields in the user's Location document.

About this task

Moving a user's mail file to a Domino® clustered server allows you to choose additional servers on which to create replicas. Domino® provides a list of all the servers (cluster mates) to choose from. You can also click the server name to specify paths for each server.

Moving a mail database archive

You can move a mail database archive when you move a mail database to another server if the archive is located on the same server as the mail file. Mail archiving is usually done to save space on mail servers; therefore, if a mail database archive is on a different server there is typically no reason to move the archive. Mail databases are often moved for resource balancing purposes.

To move only a mail file

You can move only the mail file.

Before you begin

To move a user's mail files, you must have Editor access with the Create documents role, or Author access with the UserModifier role in the Domino® Directory

Procedure

  1. From the Domino® Administrator, click the People & Groups tab.
  2. Click People and select the person whose mail file you are moving.
  3. Click Move to Another Server.
  4. Specify a destination server to which you are moving the mail file. If the destination server you choose is a clustered server, it appears enabled in the Additional mail server field.
  5. Optional: Specify a new directory to which the mail file should be moved.
  6. Optional: Click Remove all mail replicas if the server is in a cluster and you want all mail replicas to be deleted.
  7. If you are working with clustered servers, you can selected additional servers in the cluster to which the mail database can be moved. To select additional servers, click the check box next to the server name in the Additional mail server field.
  8. Click OK.
  9. Click Close.

To approve the mail file deletion

About this task

When the mail file is on the new mail server, you must approve the mail file deletion in the Administration Requests database (ADMIN4.NSF).

Procedure

  1. From the Domino® Administrator, click Server > Analysis > Administration Requests.
  2. Choose the Pending Administrator Approval view.
  3. Locate the Approve mail file deletion request and open that request.
  4. Click Edit Document and review the request.
  5. Click Approve Mail File Deletion.
  6. Click Save and Close.

To move a user's mail file and/or roaming files

You can use this procedure to move a user's mail files or roaming files to another server. However, to move a user's roaming files to one server and mail files to another server, you must complete the procedure twice -- once for the roaming files and again for the mail files.

Before you begin

To move a user's mail and/or roaming files, you must have the following access controls:
  • Editor with Create documents access, or Author access with the UserModifier role to the Domino® Directory
  • At least Author with Create documents access to the Certification Log (for roaming files move)
  • CreateReplica access to the destination server

About this task

The files are moved by the Administration Process in the background so that you can continue to perform administration activities while the files are being moved.

Procedure

  1. From the Domino® Administrator, click the People & Groups tab.
  2. Click People and select a user name.
  3. From the Tools pane, click People > Move to Another Server.
  4. Complete the following fields:
    Table 1. Move User(s) to Another Server fields
    Field Action
    Destination Specify the name of the server to which you are moving the user's mail and/or roaming files. If the destination server you choose is a clustered server, it appears enabled in an Additional mail server field in this dialog box.
    Move roaming files into this folder on servername Select if you are moving a user's roaming files. This check box is not active if you are moving a non-roaming user.

    Accept the directory that is displayed or select another directory.
    Move mail files into this folder on servername Select if you are moving a user's mail files.

    Accept the directory that is displayed or click the folder icon to select another directory.
    Link to Object Store If you enable this option, specify the Domino® Database datastore.
    Delete old replicas in current cluster Select to remove all replicas of mail as well as the home mail file.
    Note: There may be instances, during a move for example, when a user might need access to a replica for a short time.
  5. If you are working with clustered servers, you can select additional servers in the cluster to which the mail database can be moved. To select additional servers, click the check box next to the server name in the Additional mail server field.
  6. Click OK.

To approve the requests

About this task

When the mail file is on the new mail server, be sure to open the Administration Requests database (admin4.nsf). Locate the Approve file deletion request and approve the request. When the roaming files are on the new roaming server, locate the Approve file deletion requests for the roaming files in ADMIN4.NSF and approve them.

Procedure

  1. From the Domino® Administrator, click ServerAnalysisAdministration Requests.
  2. Choose the Pending Administrator Approval view.
  3. Locate the Approve mail file deletion request and open that request.
  4. Click Edit Document and review the request.
  5. Click Approve Mail File Deletion.
  6. Locate the roaming file approval requests, and repeat steps 4 and 5 to approve the deletion of the roaming files.
  7. Click Save and Close.