Getting started with sync

Use file sync to keep local files in sync with copies of those files on the server.

Use sync to keep selected files synchronized with exact copies on the server. This ensures that you always have the most current version of a file. When installation is complete, a new folder named Server-name sync is created under Favorites.

Restriction:
  • Sync is available for personal files. You cannot add community files or library files to the sync folder.
  • We do not recommend adding Microsoft Access files to your sync folder.
Sync works as follows:
  1. After successfully connecting to a server, you are notified that a folder named <Server Name> sync is added to your Windows Explorer Favorites folder.
    Note: If you connect to more than one server, you will have a sync folder for each server.
  2. Files that you add to the sync folder on your desktop are automatically copied to a corresponding sync folder on the server.
  3. Changes made to either the desktop or server copy of the file are automatically synced so that the files remain consistent.
  4. In the event that changes cannot be synced, for example if you modify a local file that is locked on the server, you are warned that your local copy might not match the server copy. You are advised to take steps to correct the problem.
After your sync folder is established, you can interact with the folder and its contents in these ways:
  • Drag and drop desktop files to/from your sync folder.
  • Save new files directly to your sync folder from a desktop application.
  • Rename and delete files in your sync folder.
  • Right-click the sync folder, choose IBM Connections and choose an action from the context menu. You can:
    • View the sync status
    • View issues if there are any
    • Open the file's property page in the browser
    • Suspend synchronization with the server
    • Turn off synchronization with the server
    • View or change sync preferences
  • Right-click a file in the sync folder, choose IBM Connections and choose an action from the context menu. You can:
    • View the sync status
    • View issues if there are any
    • Open the folder's property page in the browser
    • Lock or unlock the file
    • Share the file or view sharing details about who the file is already shared with
    • View previous versions if any exist
    • Delete the file from server