Sharing files with people outside of your organization
Understand the options for sharing files with people outside of your organization.
Depending on whether you are connecting to a Connections or a Connections Cloud site, you have different options for sharing files with users outside of your organization. If you are connecting to a Connections Cloud site, anytime you upload a file and specify sharing options, you can choose the Allow files to be shared with people outside of my organization option. In that case, people in your organization can share the file with external users. This option is only available when you upload the file and cannot be changed after file upload.
Restriction: When you are connecting to a Connections
site, you have less control over whether files you upload and share
with others are shared outside of your organization, as that is controlled
in the Connections application. For example, if you upload a file
to a community, you cannot specify that the file can be shared externally.
Additionally, if the community owner has set access to the community
so that content can be shared with external users, your file could
be shared outside of your organization. There is no indicator when
you are uploading as to whether your content can be share externally.
You would need to open the Connections application in a browser to
see if the destination you are sharing with, for example, the community,
blog, or activity, is enabled for external users.
CAUTION: When files are shared with an external user, you might
encounter unexpected behavior, such as business card links that do
not work as expected.