Configuring and using out of office replies
The out of office service can be managed from your Apple, Android, BlackBerry 10, or Windows™ Phone device.
Configuration
The following configuration changes are needed to best manage the out of office service.
- Open the IBM Domino Administrator client for the mail server and go to the Configuration tab.
- Under Messaging, open the Messaging Settings.
- Select the Advanced... tab, then the Controls tab.
- Find the Out-of-Office type field and set it to Service.
- Save your changes and restart the server.
- Open the IBM Domino Administrator client for the mail server and go to the Configuration tab.
- Under Server, open the current Server Document.
- Select the Security tab and choose Sign agents to run on behalf of someone else under Programmability Restrictions.
- Add the IBM Traveler server to the list field.
- Save the change and restart the server.
Using out of office on Apple devices
- Open the Traveler Companion application.
- Select Out of Office from the Companion main menu.
- If you have more than one account, select the account whose out of office settings you wish to manage.
- To enable out of office, set Out of Office slider to On.
- Under Duration, select the desired start and end dates and times. You can also choose to manually disable out of office by setting the Indefinite slider to On.
- You can choose to change the subject and body of your out of office reply if desired.
- If you want external recipients to receive your out of office reply, set the External Addresses slider to On.
- Press Done to save your settings.
Using out of office on Android devices
- Open the Traveler Mail application.
- Bring up the options menu and select Settings.
- From the Settings menu, select Out of Office from Applications.
- To enable out of office, select Enable Out of Office.
- Under Duration, the leaving and returning date (and time, if enabled) can be changed by selecting the applicable field. You can also choose to manually disable out of office by checking Indefinite.
- You can choose to change the subject and body of your out of office reply if desired.
- If you want external recipients to receive your out of office reply, select External Addresses.
- Your settings will save automatically.
Using out of office on Windows™ Phone devices
- Select the Mail tile.
- Select … and then press Automatic replies.
- To enable out of office, slide the on/off slider to On.
- If you want external recipients to receive your out of office reply, select the checkbox.
- You can enter optional notes to accompany your out of office reply. Note: Only one reply note can be saved. If text is entered into the bottom field, it will overwrite the message from the Inside my organization field.
- Select the check mark button to save your settings.
Using out of office on BlackBerry 10 devices
- From the BlackBerry Hub, bring up the menu by selecting the ⋮ button.
- Select Settings, then press Email Accounts.
- Choose the mail account you want to manage out of office replies on.
- To enable out of office, slide the slider to On.
- You can enter an optional note to accompany your out of office reply, if you wish.
- For BlackBerry 10.3.1 or higher devices, slide the toggle to Send Automatic Replies Between Specific Dates, then specify the Start Time and End Time.
Limitations
Current Windows Phone and BlackBerry 10 devices do not allow the out of office end date to be set from the device. IBM Traveler automatically sets the end date to a date far into the future (12/31/2050 12:00:00 AM GMT) to allow for indefinite out of office time. This date will appear in the body of the reply mail, but will not appear in the subject if the mail server is Domino 9.0 or higher.