You can create an offline (local) duplicate of any HCL Notes® application you use. Such a duplicate is called a replica.
The following Replication topics are for more advanced Notes® users.
Learn about the many new features and enhancements in HCL Notes 14.
The following topics provide information about HCL Notes.
The HCL Notes® user interface is comprised of views menus, toolbars, navigation panes, and a sidebar that you can use for easy access to some frequently used applications.
HCL Notes® opens to the Discover page by default, unless you set up Notes to open to an application, such as Mail or Calendar, or to a customized home page. The default Discover page is a central location from which you can find targeted Notes client information more quickly and easily, including new features in the release, introductory material for new users, and helpful hints and tips. There is also a Quick Links tab that allows you to launch your workspace, Mail, Calendar, and other Notes applications you have recently used.
The HCL Notes® workspace, the legacy user interface for Notes, displays pages containing Notes application icons.
Bookmarks are links that point to HCL Notes® applications, views, documents, or Internet elements, such as Web pages and news groups. Bookmark folders organize your bookmarks. They can contain bookmarks or more folders.
Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.
You print a single document or multiple documents at the same time. You can also print views (lists of documents in an HCL Notes® application) and the framesets found in both Notes and the Web.
The topics in this section have been written for more advanced Notes users.
The following topics provide details for common tasks in HCL Notes.
You can send and answer email, create signatures, and customize the look of your Inbox. You can also do things, like cancel an email sent by mistake or set up out of office notifications.
You can schedule meetings, manage your schedule, add other calendars, and more.
You can keep track of what you need to do, and assign tasks to others.
You can save information about people, such as title, addresses, birthdays, and more. You can also do things such as create groups to use as mailing lists, or print contacts as labels.
An HCL Notes® application contains information about a particular area of interest, such as the forms and policy documents for a department, or it might contain documents of a similar type, such as email messages. In addition, some companies create "discussion applications," where employees can post responses to particular topics.
You can create your own personal Web logs (blogs) using the Notes® blog template (dominoblog.ntf). After you create a blog application, you can then open it as you would any other Notes® application (NSF) file. From your blog application, you can create and manage content and blog discussions.
This topic describes connections to servers, ways to connect to servers, and things you should know before setting up a server connection.
You can program Notes® to perform tasks automatically using agents (also known as macros). Agents can help you perform repetitive tasks, such as managing documents and sending memos.
You can share files and graphics between HCL Notes® and other applications using a number of different techniques.
As a Notes® roaming user, you can log in to and use Notes from any computer in your organization on which Notes is installed, and use your personal data while doing so. Your personal data includes many of your Notes preferences and personal information such as your contacts, bookmarks, notebook, feeds subscriptions, and optionally your Notes workspace. Notes widgets also participate in roaming.
Replication allows you to keep a local version of a Notes® application on your hard disk drive. The local version is identical to the application on a server, so you can make changes to one version, and those changes will appear in both the local and server versions of the application. Replication is a great tool to have when working with large documents or applications, since the local version, or replica, of an application can open documents and views much faster than the server version, which has to open documents and views over a network.
This quick reference card is a list of instructions for common tasks and shortcuts for Notes® replication, which you can print and keep at your desk for easy reference.
The Replication and Sync page lets you synchronize your replicas of HCL Notes® applications with those applications on one or more servers, and lets you continue other work while Notes copies changes from one application to the other. This allows users on different networks, in a variety of places, to share the same information.
A replica has the same replica ID as the original application. This distinguishes a replica from a copy of an application made by clicking File > Application > New Copy.
You can use the Basics page of the Replication Options dialog box to customize an individual local replica of an HCL Notes® application. You can choose whether to apply settings to the selected replica in the current location only, or in all locations.
The Replication History dialog box shows a list of replication events called entries. Each entry shows when and with which server an application last replicated, and whether data was sent or received. Some entries have an asterisk (*), which indicates that the replica is fully up-to-date with other servers.
You can use the Space Savers page of the Replication Options dialog box to control how much of each document is received in the selected replica each time it replicates. Options on the Space Savers page apply to the selected replica in all locations.
You can use the Send page of the Replication Settings dialog box to prevent deletions, changes in the applications title and catalog information (and application template name), and local security properties from replicating to other replicas.
You can use the Advanced page of the Replication Options dialog box to specify a computer and control some of the information received from replicas on one or more servers.
You can use search to find documents, text in a document, applications, and people. You can also set search preferences for type of search query syntax and scope of search.
HCL Notes® security enables you to protect your workspace and data at all times, so only you and the people you designate have access to your data.
Widgets and Live Text enables end users to see and act on Live Text in a document, including mail, using widgets (.XML files) created for their use. Power users and administrators can create and edit widgets, and deploy them to users to engage a Notes® form, view, XPage, document or Composite Application, or third party services such as Web page, feed, or Google Gadget™, or automatically install or update a client plug-in for specific Notes users.
