You can send and answer email, create signatures, and customize the look of your Inbox. You can also do things, like cancel an email sent by mistake or set up out of office notifications.
You can learn more about what you can do with Mail.
Learn about the many new features and enhancements in HCL Notes 14.
The following topics provide information about HCL Notes.
The HCL Notes® user interface is comprised of views menus, toolbars, navigation panes, and a sidebar that you can use for easy access to some frequently used applications.
HCL Notes® opens to the Discover page by default, unless you set up Notes to open to an application, such as Mail or Calendar, or to a customized home page. The default Discover page is a central location from which you can find targeted Notes client information more quickly and easily, including new features in the release, introductory material for new users, and helpful hints and tips. There is also a Quick Links tab that allows you to launch your workspace, Mail, Calendar, and other Notes applications you have recently used.
The HCL Notes® workspace, the legacy user interface for Notes, displays pages containing Notes application icons.
Bookmarks are links that point to HCL Notes® applications, views, documents, or Internet elements, such as Web pages and news groups. Bookmark folders organize your bookmarks. They can contain bookmarks or more folders.
Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.
You print a single document or multiple documents at the same time. You can also print views (lists of documents in an HCL Notes® application) and the framesets found in both Notes and the Web.
The topics in this section have been written for more advanced Notes users.
The following topics provide details for common tasks in HCL Notes.
You can send, receive, and organize emails, and more.
This quick reference includes a screen image, which explains the basics in Mail, as well as tables that list other commonly-used tasks and shortcuts.
You can change mail preferences to personalize your mail experience.
You can manage junk mail, mail quotas, and meeting notices, to keep your Inbox cleaner.
You can let others view or edit your mail, or open other people's mail if they have given you access.
You can do more things with Mail, such as color-code messages in your Inbox or set up Out-of-Office notifications.
You can get help solving problems in mail.
To help filter out unwanted email, you can use blacklists to specify hosts and domains that are sources of unwanted email.
You can use mail rules to move, forward, or delete new messages you receive that meet certain conditions. For example, you could create a rule that checks for messages from a certain sender or that contain a certain subject and automatically move the messages to a certain folder, send copies of the messages to someone, or delete unwanted messages before you ever see them in your Inbox.
Archiving frees up space and improves the performance of your mail. You can still access messages after archiving them.
When troubleshooting, you may need to track a message you have sent. You can track sent messages to learn what servers they move through.
Depending on settings controlled by your Domino® administrator, it is possible that HCL Notes® upgraded your mail file design to include the latest design for Notes folders such as Inbox and Trash, but not for folders you have created.
If your administrator has set up a shared mail file for multiple users, users within the file can now choose an alternate “From” address when sending an email.
Notes now provides the ability to send personalized emails to large groups.
SwiftFile is an intelligent assistant for HCL Notes that helps you organize your e-mail into folders.
You can schedule meetings, manage your schedule, add other calendars, and more.
You can keep track of what you need to do, and assign tasks to others.
You can save information about people, such as title, addresses, birthdays, and more. You can also do things such as create groups to use as mailing lists, or print contacts as labels.
An HCL Notes® application contains information about a particular area of interest, such as the forms and policy documents for a department, or it might contain documents of a similar type, such as email messages. In addition, some companies create "discussion applications," where employees can post responses to particular topics.
You can create your own personal Web logs (blogs) using the Notes® blog template (dominoblog.ntf). After you create a blog application, you can then open it as you would any other Notes® application (NSF) file. From your blog application, you can create and manage content and blog discussions.
This topic describes connections to servers, ways to connect to servers, and things you should know before setting up a server connection.
You can program Notes® to perform tasks automatically using agents (also known as macros). Agents can help you perform repetitive tasks, such as managing documents and sending memos.
You can share files and graphics between HCL Notes® and other applications using a number of different techniques.
As a Notes® roaming user, you can log in to and use Notes from any computer in your organization on which Notes is installed, and use your personal data while doing so. Your personal data includes many of your Notes preferences and personal information such as your contacts, bookmarks, notebook, feeds subscriptions, and optionally your Notes workspace. Notes widgets also participate in roaming.
You can create an offline (local) duplicate of any HCL Notes® application you use. Such a duplicate is called a replica.
You can use search to find documents, text in a document, applications, and people. You can also set search preferences for type of search query syntax and scope of search.
HCL Notes® security enables you to protect your workspace and data at all times, so only you and the people you designate have access to your data.
Widgets and Live Text enables end users to see and act on Live Text in a document, including mail, using widgets (.XML files) created for their use. Power users and administrators can create and edit widgets, and deploy them to users to engage a Notes® form, view, XPage, document or Composite Application, or third party services such as Web page, feed, or Google Gadget™, or automatically install or update a client plug-in for specific Notes users.
