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Calendar
You can schedule meetings, manage your schedule, add other calendars, and more.
Personalizing your Calendar settings
You can change the look of your calendar, choose which meeting notices to receive in your Inbox, and more.
How do I set automatic alarms for all meetings?
Instead of setting alarms on individual calendar entries, you can set automatic alarms for all calendar entries of a particular type, such as reminders. When you set an automatic alarm, you can change the default sound associated with the alarm, and specify how far in advance the alarm should go off.

Calendar
You can schedule meetings, manage your schedule, add other calendars, and more.
- Getting started with Calendar
  You can schedule and keep track of meetings, appointments, anniversaries, and more.
- Calendar quick reference
  This quick reference includes a screen image explaining the basics in Calendar, as well as tables listing other commonly-used tasks and shortcuts.
- Working with meetings
  You can schedule meetings, reserve rooms and resources, add online meetings and conference call information. You can also check to see when people are available for meetings, and show others when you are available.
- Personalizing your Calendar settings
  You can change the look of your calendar, choose which meeting notices to receive in your Inbox, and more.
  - How do I show, hide, or change the location of the preview pane in Calendar?
    You can show or hide the preview pane, and you can display it on the bottom or the side.
  - How do I change regional settings, such as timezones, text direction, and days in a work week?
    You can set regional options to ensure that your mail and calendar display suits your preferences.
  - How do I set automatic alarms for all meetings?
    Instead of setting alarms on individual calendar entries, you can set automatic alarms for all calendar entries of a particular type, such as reminders. When you set an automatic alarm, you can change the default sound associated with the alarm, and specify how far in advance the alarm should go off.
  - How do I put placeholders on my calendar for meetings I have not responded to yet?
    Placeholders for new meetings, also known as meeting ghosts, are grayed out on the calendar by default and do not count as busy time in your free time schedule.
  - How do I reduce the number of meeting-related notices in my Inbox?
    To keep your Inbox cleaner, you can have Notes® respond to meeting invitations for you automatically, prevent invitee responses from coming to your Inbox, prevent all meeting invitations from coming to your Inbox, or remove meeting notices automatically after you respond to them.
- Calendar access and delegation
  You can let others view or edit your calendar and open other people's calendars if they have given you access.
- Other things you can do with Calendar
  You can do other things with your calendar, like set preferred rooms and conference call information, to make meetings and scheduling easier.
- Troubleshooting Calendar
  You can get help solving problems in Calendar.
- Advanced Calendar topics
  You can learn more about what you can do with Calendar.

How do I set automatic alarms for all meetings?

Instead of setting alarms on individual calendar entries, you can set automatic alarms for all calendar entries of a particular type, such as reminders. When you set an automatic alarm, you can change the default sound associated with the alarm, and specify how far in advance the alarm should go off.

Procedure

Click File > Preferences, and then click Calendar and To Do.
Click Alarms.
Select Display alarm notifications.
Select one or more calendar entry types to set automatic alarms for.
Enter a number to set how far in advance the alarm should go off.
Optional: To change the default sound for alarms, select a sound in the Default sound field.

Results

Tip: You can change the automatic alarm settings for an individual calendar entry by clicking the alarm icon in the entry.