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You can send and answer email, create signatures, and customize the look of your Inbox. You can also do things, like cancel an email sent by mistake or set up out of office notifications.
Advanced Mail topics
You can learn more about what you can do with Mail.
Upgrading the design of your mail folders
Depending on settings controlled by your Domino® administrator, it is possible that HCL Notes® upgraded your mail file design to include the latest design for Notes folders such as Inbox and Trash, but not for folders you have created.

Mail
You can send and answer email, create signatures, and customize the look of your Inbox. You can also do things, like cancel an email sent by mistake or set up out of office notifications.
- Getting started with Mail
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  You can manage junk mail, mail quotas, and meeting notices, to keep your Inbox cleaner.
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  You can do more things with Mail, such as color-code messages in your Inbox or set up Out-of-Office notifications.
- Troubleshooting Mail
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  You can learn more about what you can do with Mail.
  - Using blacklists to block senders
    To help filter out unwanted email, you can use blacklists to specify hosts and domains that are sources of unwanted email.
  - Filtering mail using rules
    You can use mail rules to move, forward, or delete new messages you receive that meet certain conditions. For example, you could create a rule that checks for messages from a certain sender or that contain a certain subject and automatically move the messages to a certain folder, send copies of the messages to someone, or delete unwanted messages before you ever see them in your Inbox.
  - Archiving messages to free up space
    Archiving frees up space and improves the performance of your mail. You can still access messages after archiving them.
  - Tracking a message that has been sent
    When troubleshooting, you may need to track a message you have sent. You can track sent messages to learn what servers they move through.
  - Tracking a message that has been sent
    When troubleshooting, you may need to track a message you have sent. You can track sent messages to learn what servers they move through.
  - Upgrading the design of your mail folders
    Depending on settings controlled by your Domino® administrator, it is possible that HCL Notes® upgraded your mail file design to include the latest design for Notes folders such as Inbox and Trash, but not for folders you have created.
- SwiftFile
  SwiftFile is an intelligent assistant for HCL Notes that helps you organize your e-mail into folders.

Upgrading the design of your mail folders

Depending on settings controlled by your Domino® administrator, it is possible that HCL Notes® upgraded your mail file design to include the latest design for Notes® folders such as Inbox and Trash, but not for folders you have created.

About this task

If the design of your mail file has been replaced with the design in the Mail6.ntf template or later, you can upgrade the design of your folders based on any of these standard folders: Inbox, Alarms, Trash, Rules, Calendar, or All Documents. You can upgrade all folders based on the standard folders automatically or upgrade individual folders manually, which can take a little more time.

To upgrade your folders

Procedure

If necessary, open your mail.
Click Actions > Folder > Upgrade Folder Design.
Do one of the following:
- To upgrade all folders based on the standard folders to the latest design versions of the standard folders, click Automatic Upgrade.
- To upgrade folders individually, click Manual Upgrade. Then select one or more folders, select a standard folder design type (such as Inbox) to upgrade the selected folders with, and click OK. To upgrade more folders based on a different design type, click Yes, and repeat.
- To postpone upgrading until you have examined the design of your folders, click Cancel.