Mail
You can send and answer email, create signatures, and customize the look of your Inbox. You can also do things, like cancel an email sent by mistake or set up out of office notifications.
- Getting started with Mail
  You can send, receive, and organize emails, and more.
- Mail quick reference
  This quick reference includes a screen image, which explains the basics in Mail, as well as tables that list other commonly-used tasks and shortcuts.
- Personalizing your Mail settings
  You can change mail preferences to personalize your mail experience.
- Keeping your Inbox clean
  You can manage junk mail, mail quotas, and meeting notices, to keep your Inbox cleaner.
- Mail access and delegation
  You can let others view or edit your mail, or open other people's mail if they have given you access.
- Other things you can do with Mail
  You can do more things with Mail, such as color-code messages in your Inbox or set up Out-of-Office notifications.
- Troubleshooting Mail
  You can get help solving problems in mail.
- Advanced Mail topics
  You can learn more about what you can do with Mail.
  - Using blacklists to block senders
    To help filter out unwanted email, you can use blacklists to specify hosts and domains that are sources of unwanted email.
  - Filtering mail using rules
    You can use mail rules to move, forward, or delete new messages you receive that meet certain conditions. For example, you could create a rule that checks for messages from a certain sender or that contain a certain subject and automatically move the messages to a certain folder, send copies of the messages to someone, or delete unwanted messages before you ever see them in your Inbox.
  - Archiving messages to free up space
    Archiving frees up space and improves the performance of your mail. You can still access messages after archiving them.
  - Tracking a message that has been sent
    When troubleshooting, you may need to track a message you have sent. You can track sent messages to learn what servers they move through.
  - Tracking a message that has been sent
    When troubleshooting, you may need to track a message you have sent. You can track sent messages to learn what servers they move through.
  - Upgrading the design of your mail folders
    Depending on settings controlled by your Domino® administrator, it is possible that HCL Notes® upgraded your mail file design to include the latest design for Notes folders such as Inbox and Trash, but not for folders you have created.
- SwiftFile
  SwiftFile is an intelligent assistant for HCL Notes that helps you organize your e-mail into folders.

Archiving messages to free up space

Archiving frees up space and improves the performance of your mail. You can still access messages after archiving them.

About this task

Table 1. Archiving options
Header	Header
Archiving for the first time	Before you can archive messages, you must create an archive. Follow these steps: Open your mail, select Actions > Archive > Settings > Criteria, and either edit existing criteria or create new criteria. This criteria will tell Notes which documents to archive and what to do with the documents. After editing or creating, select the desired criteria from the list and click Enable. If you have access, click the Schedule tab to schedule when to run archiving. You must leave your computer on at the time you schedule. To archive now, select Actions > Archive > Archive now.
Schedule archiving to run automatically	Open your mail, and select Actions > Archive > Settings > Schedule, and schedule when to run archiving. You must leave your computer on at the time you schedule.
Run archiving now	Select Actions > Archive > Archive now. Notes will archive messages that meet the criteria you set when you created an archive.
Archive selected messages now	When creating or editing archiving criteria, choose Selected by user for the Selection Criteria. Make sure to enable this criteria. At any time after this, select the messages you would like to archive, and then select Actions > Archive > Archive selected documents.
When you archive, leave a summary in your mail	When creating or editing archiving criteria, select Reduce the size of documents in this application and make a selection from the corresponding drop-down list.
Delete messages automatically	When creating or editing archiving criteria, select Just clean up this application without archiving.

Results

To open an archive, click the plus sign (+) next to Archive in the mail navigation pane, and then select the name of the archive.

To find a message that has been archived, open the archive and search.