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Sharing information with other applications
You can share files and graphics between IBM® Notes® and other applications using a number of different techniques.
Advanced shared information topics
These tasks describe how to work with object linking and embedding, and how to import or export formatted data.
Object linking and embedding
Object Linking and Embedding (OLE) is a technology that lets you share data between applications and is supported for Microsoft™ Windows™.
Embedding data in a Notes document
You can embed data from another application into a rich-text field in an IBM® Notes® document.

Sharing information with other applications
You can share files and graphics between IBM® Notes® and other applications using a number of different techniques.
- Getting started with sharing information
  These tasks explain how to copy data into Notes, and how to share your Notes data with other applications.
- Sharing information with other applications quick reference
  This quick reference card is a list of instructions for common tasks and shortcuts for sharing information with other applications, which you can print and keep at your desk for easy reference.
- Working with shared information
  These tasks explain how to import and export data between Notes and other applications.
- Advanced shared information topics
  These tasks describe how to work with object linking and embedding, and how to import or export formatted data.
  - Object linking and embedding
    Object Linking and Embedding (OLE) is a technology that lets you share data between applications and is supported for Microsoft™ Windows™.
    - Embedding data in a Notes document
      You can embed data from another application into a rich-text field in an IBM® Notes® document.
    - Creating links to other applications or data
      You can create links to data in other applications; to other IBM® Notes® documents, views and applications; or to embedded objects by creating a linked OLE object in a rich-text field.
  - What is OLE 2.0?
    Put your short description here; used for first paragraph and abstract.
  - What is OCX?
    Put your short description here; used for first paragraph and abstract.
  - Troubleshooting tips for embedding OLE objects and ActiveX controls
    There are several reasons you may see the message: An error has occurred while processing a request on an object.
  - How can I export documents in a view into structured text files?
    Structured text is ASCII text. Exporting from an IBM® Notes® view to structured text creates a file containing the text of the documents, minus any rich-text attributes, as well as all data in document fields.
  - How can I export view data into tabular text files?
    Tabular text is ASCII text arranged in rows and columns, separated by tabs. When you export a view to a tabular text file, each row in the IBM® Notes® view becomes a text row (line). Each column in the view becomes a text column, separated by space characters. The contents of the Notes fields shown in the view become the entries in each column.
  - How can I export view data in CSV files?
    You can export IBM® Notes® view data to a CSV file. The Comma Separated Value (CSV) file format is a simple ASCII text file with one record per line, whose fields are separated by commas. The documents in the view will appear as individual records in the CSV file.
  - How can I import structured text files?
    Structured text is ASCII text that is structured in fields that contain values. When importing structured text into a view, you must select an IBM® Notes® form to accept the data.
  - How can I import tabular text files?
    Tabular text is ASCII text arranged in rows and columns, separated by tabs. When you import a tabular text file into a view, each text row becomes an individual document, and each text column becomes a field. The original table cell contents become field contents.
  - How can I import 1-2-3® spreadsheet files into views?
    When you import a Lotus 1-2-3 spreadsheet file into a view, each row becomes an individual document and each column becomes a field. The original cell contents become the field contents. You can import data into either main documents or response documents.
  - How can I modify an OLE object or ActiveX custom control using Notes® properties?
    With IBM® Notes® properties, you can modify an embedded OLE object or ActiveX custom control to make it more useful to you. For example, by editing the Width property, you could widen an Excel spreadsheet to display more information on your screen.

Embedding data in a Notes document

You can embed data from another application into a rich-text field in an IBM® Notes® document.

An embedded OLE object is a copy of data, so changes made to the original file are not reflected in Notes®. To create an embedded object, both the original application and your operating system must support OLE technology.

When you click an embedded object a new menu appears in Notes® that reflects the type of application.

Once you have embedded the data you can expand and view it in the Notes® window. You may also be able to change other attributes of the object.

For more information, see Modifying an OLE object or ActiveX custom control using Notes® properties.

Perform any of the following tasks related to embedding data.