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Sharing information with other applications
You can share files and graphics between IBM® Notes® and other applications using a number of different techniques.
Advanced shared information topics
These tasks describe how to work with object linking and embedding, and how to import or export formatted data.
How can I import structured text files?
Structured text is ASCII text that is structured in fields that contain values. When importing structured text into a view, you must select an IBM® Notes® form to accept the data.

Sharing information with other applications
You can share files and graphics between IBM® Notes® and other applications using a number of different techniques.
- Getting started with sharing information
  These tasks explain how to copy data into Notes, and how to share your Notes data with other applications.
- Sharing information with other applications quick reference
  This quick reference card is a list of instructions for common tasks and shortcuts for sharing information with other applications, which you can print and keep at your desk for easy reference.
- Working with shared information
  These tasks explain how to import and export data between Notes and other applications.
- Advanced shared information topics
  These tasks describe how to work with object linking and embedding, and how to import or export formatted data.
  - Object linking and embedding
    Object Linking and Embedding (OLE) is a technology that lets you share data between applications and is supported for Microsoft™ Windows™.
  - What is OLE 2.0?
    Put your short description here; used for first paragraph and abstract.
  - What is OCX?
    Put your short description here; used for first paragraph and abstract.
  - Troubleshooting tips for embedding OLE objects and ActiveX controls
    There are several reasons you may see the message: An error has occurred while processing a request on an object.
  - How can I export documents in a view into structured text files?
    Structured text is ASCII text. Exporting from an IBM® Notes® view to structured text creates a file containing the text of the documents, minus any rich-text attributes, as well as all data in document fields.
  - How can I export view data into tabular text files?
    Tabular text is ASCII text arranged in rows and columns, separated by tabs. When you export a view to a tabular text file, each row in the IBM® Notes® view becomes a text row (line). Each column in the view becomes a text column, separated by space characters. The contents of the Notes fields shown in the view become the entries in each column.
  - How can I export view data in CSV files?
    You can export IBM® Notes® view data to a CSV file. The Comma Separated Value (CSV) file format is a simple ASCII text file with one record per line, whose fields are separated by commas. The documents in the view will appear as individual records in the CSV file.
  - How can I import structured text files?
    Structured text is ASCII text that is structured in fields that contain values. When importing structured text into a view, you must select an IBM® Notes® form to accept the data.
  - How can I import tabular text files?
    Tabular text is ASCII text arranged in rows and columns, separated by tabs. When you import a tabular text file into a view, each text row becomes an individual document, and each text column becomes a field. The original table cell contents become field contents.
  - How can I import 1-2-3® spreadsheet files into views?
    When you import a Lotus 1-2-3 spreadsheet file into a view, each row becomes an individual document and each column becomes a field. The original cell contents become the field contents. You can import data into either main documents or response documents.
  - How can I modify an OLE object or ActiveX custom control using Notes® properties?
    With IBM® Notes® properties, you can modify an embedded OLE object or ActiveX custom control to make it more useful to you. For example, by editing the Width property, you could widen an Excel spreadsheet to display more information on your screen.

How can I import structured text files?

Structured text is ASCII text that is structured in fields that contain values. When importing structured text into a view, you must select an IBM® Notes® form to accept the data.

About this task

Perform the following steps:

Procedure

In a view, click File > Import.
Click Structured Text in the Files by type list.
Select the file's drive and directory and then select the file.
Click Import.
Select the form you want to use to import the structured text in the Use Form section of the Structured Text Import dialog box. The field names in the form must correspond to the field names used in the Notes® view (for example, name, address, phone number, etc.).
Click Form-feed to have Notes® put a carriage return and line feed at the end of each field, or click Character code to have Notes® put a character of your choice at the end of each field in the Inter-Document Delimiter section.

Note: If you decide to use character codes, you can refer to the Character Map in Windows® for a list of character codes. Notes® uses only character codes, not the actual ASCII characters.
Click Main Document or Response Document in the Import as list according to how you want the text to appear in the view.
Select whether to preserve the original line breaks in the file, or to have Notes® justify the text in the For body text list.
If you are using a form in which your fields need to be calculated, click Calculate fields on form during document import. This option appears if you have formulas in your text.
Click OK.