Setting replication defaults for all Notes applications

You can set defaults that apply to all local replicas of IBM® Notes® applications you create. These settings include whether the applications receive partial documents or attachments, when to create new local replicas, whether to change the encryption level or turn off encryption, and whether to create full-text indexes.

To receive partial documents or attachments

By default, you create a complete local replica whenever you use File > Make Available Offline. To save space on your hard disk drive, you can limit the size of every document and/or attachment in new local replicas. If a document is larger than the size you choose, all rich-text fields less than that size are replicated (most documents contain only one rich-text field). If an attachment is larger, the attachment is removed (entering 0 for attachments removes all attachments).

  1. Click File > Preferences > Replication and Sync.

    Notes Basic client users: Click File > Preferences > User Preferences.

    Macintosh OS X users: Click Notes > Preferences > Replication and Sync.

  2. Click the plus sign and then clickDefault. (Notes Basic client users: click Replication).
  3. (Optional) To change how much of each document you receive, click Receive partial documents, click Truncate documents larger than, and enter a size in the box.
    Note: If you click Receive partial documents without entering a size, each document will be limited to basic information like author and subject and 40KB of rich text.
  4. (Optional) To change how much of each attachment you receive, click Limit attachment size to and enter a size in the box.
  5. Click OK.
Tip: You can save more space when you create each replica by setting options that are specific to that application. From the application you are making a replica of, follow the instructions in To create a replica using the New Replica command, and then modify the replica as described in To shorten all documents or limit attachments you receive in a replica, To limit a replica to a subset of folders or views or To limit a replica to specified data.

To specify when to create new local replicas

By default, creation of a local replica is immediate whenever you use File > Make Available Offline, but you can change your settings to wait until your next scheduled replication to create new local replicas. This is useful, for example, if your schedule is set up to replicate only at times when you're connected to a network at your office.

  1. Click File > Preferences > Replication and Sync.

    Notes Basic client users: Click File > Preferences > User Preferences.

    Macintosh OS X users: Click Notes > Preferences > Replication and Sync.

  2. Click the plus sign and then clickDefault (Notes Basic client users: click Replication).
  3. Deselect Create immediately (instead of at next scheduled synchronization) and click OK.

To change the encryption level or turn off encryption

By default, Notes® encrypts local replicas. This protects your information, particularly if your synchronized copies are on a laptop that travels with you. You can change the type of encryption or turn off the preference.

  1. Click File > Preferences > Replication and Sync.

    Notes Basic client users: Click File > Preferences > User Preferences.

    Macintosh OS X users: Click Notes > Preferences > Replication and Sync.

  2. Click the plus sign and then click Default (Notes Basic client users: click Replication).
  3. Do one of the following:
    • To change the type of encryption, next to Encrypt locally using, click Strong Encryption, Medium Encryption, or Simple Encryption, and click OK. For more information see Restricting access to local applications.
    • To turn off encryption, deselect Encrypt locally using.
  4. Click OK.

To create full-text indexes

You can create a full-text index on your hard disk drive for each new local replica. A full-text index improves searching, but may take up anywhere from a tenth to a quarter as much storage space as its associated application. You can save room by keeping the default not to create full-text indexes for your synchronized copies.

Tip: Turn this setting on before you create a local replica of any Help application.
  1. Click File > Preferences > Replication and Sync.

    Notes Basic client users: Click File > Preferences > User Preferences.

    Macintosh OS X users: Click Notes > Preferences > Replication and Sync.

  2. Click the plus sign and then click Default (Notes Basic client users: click Replication).
  3. Select Create full-text index for faster searching, and click OK.