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Configuring
Use this information to configure an IBM® Domino® network, users, servers (including Web servers), directory services, security, messaging, widgets and live text, and server clusters. Also use this information to set up IBM iNotes® on a server using Domino Off-Line Services (DOLS).
Configuring users and servers
Topics in this section describe how to set up users and servers.
Policies
Use Domino® policy settings to control how users work with Notes®. A policy is a document that identifies a collection of individual policy settings. Policy settings documents define a set of defaults that apply to the users and groups to which the policy is assigned. You can change policy settings and they will be automatically applied to the assigned users and groups.
Creating policies
Creating a policy is a two-step process. If you create an organizational policy, it automatically applies when you register users. If you create an explicit policy, you assign it manually during user registration, in the Person document or by using the Policy Assignment tool.
Creating a Symphony™ settings document
Use the Symphony™ Settings document to define whether users can use IBM® Lotus® Symphony and to designate which files and templates they can use. Symphony policy settings are not supported for IBM Notes® 9.0 Social Edition. However, you can create Symphony settings for users who have versions of IBM Lotus Notes® prior to 9.0.

Configuring
Use this information to configure an IBM® Domino® network, users, servers (including Web servers), directory services, security, messaging, widgets and live text, and server clusters. Also use this information to set up IBM iNotes® on a server using Domino Off-Line Services (DOLS).
- Configuring a network
  This section presents the planning concepts and setup procedures necessary for a successful IBM® Domino® deployment over a network. It provides information on network protocols from a Domino perspective but does not attempt to provide general network information.
- Configuring users and servers
  Topics in this section describe how to set up users and servers.
  - Understanding the Server document
    The Server document is set up when you register a server. It contains many of the settings that define how your server operates.
  - Policies
    Use Domino® policy settings to control how users work with Notes®. A policy is a document that identifies a collection of individual policy settings. Policy settings documents define a set of defaults that apply to the users and groups to which the policy is assigned. You can change policy settings and they will be automatically applied to the assigned users and groups.
    - Organizational and explicit policies
      There are two types of policies: organizational and explicit. Understanding the differences between the types helps you plan the implementation.
    - Understanding policy hierarchy and effective policy
      The effective policy for a user is a set of derived policy settings that are dynamically calculated at the time the policy is executed. The field values in an effective policy can originate from many different policy settings documents associated with the policy documents that apply to the user. Users may have a combination of policy settings that include values set at their OU level, values set with an explicit policy -- including values assigned to groups the user is a member of -- and settings inherited from a parent policy. The resolution of those settings determines the effective policy for each user.
    - Assigning dynamic policies
      Before you register and set up users, plan and create policies. Then, during user registration, assign the policies.
    - Understanding the How to Apply setting for a policy
      The policy settings documents contain a How to Apply setting that enables you to uniformly control how and when users can modify the individual field values in these documents and when the field values cannot be modified by end users. The How to Apply feature provides a central location, the policy settings document, from which you can set, and optionally, lock down policy settings. This feature is especially useful for implementing company procedures and increasing security. The How to Apply setting is available in all policy settings documents.
    - Assigning NOTES.INI or location document settings using a desktop policy
      Assign custom NOTES.INI settings or Locations settings using the Custom Settings tab of the Desktop Settings document.
    - Assigning Eclipse preference settings using a desktop policy
      You can use a Desktop Settings document to add or remove Eclipse preferences used by Notes® or other Expeditor client application such as Symphony®.
    - Configuring administrative settings for deploying Eclipse-based plug-ins
      You can centrally control various aspects of the Eclipse-based plug-ins that you deploy to IBM® Notes® and non-Notes users. For example, you can control server name and address as well as authentication type for embedded or stand-alone IBM Connections clients.
    - Extending policy settings to IBM iNotes® and Notes® profile documents
      You can customize the mail policy settings document and push new or customized settings to the profile document specified in the $Profiles field.
    - Creating policies
      Creating a policy is a two-step process. If you create an organizational policy, it automatically applies when you register users. If you create an explicit policy, you assign it manually during user registration, in the Person document or by using the Policy Assignment tool.
      - Creating a Connections settings document
        Create a Connections Settings policy document to define a user's IBM® Connections server and assigned port, and whether the user names, passwords, and activities data are to be encrypted with SSL.
      - Creating a Desktop Settings document
        Use the Desktop Settings document to establish or make changes to a user's IBM® Notes® desktop environment including setting up a default home page, customizing the user's Welcome page, upgrading the mail template, enabling automatic diagnostic data collection for client crashes, controlling Widgets and Live Text options, and specifying how and when Notes client Smart Upgrade runs.
      - Creating a Traveler policy settings document
        Use the Traveler Policy Settings document to define IBM® Notes® Traveler preferences for synchronizing IBM Domino® users' mail database data with their mobile handheld devices. You can synchronize Email, Calendar, To-Do, Contacts and Notebook data. IBM push technology is used to deliver updates to the device as they occur in real time.
      - Creating a Roaming Settings document
        Use the Roaming Settings document to enable file server roaming for registered IBM® Notes® users, standard configuration. When you enable file server roaming for a Notes end user, the user's files and applications that roam reside on a file server.
      - Creating a mail policy settings document
        Use the mail policy settings document to establish or make changes to a user's IBM® Notes® mail, calendar and schedule functions.
      - Creating a Symphony™ settings document
        Use the Symphony™ Settings document to define whether users can use IBM® Lotus® Symphony and to designate which files and templates they can use. Symphony policy settings are not supported for IBM Notes® 9.0 Social Edition. However, you can create Symphony settings for users who have versions of IBM Lotus Notes® prior to 9.0.
      - Creating a Registration Policy Settings document
        Use a Registration Policy Settings document to populate desired default settings when registering new users. If you use an organizational policy, when you register users with the corresponding certifier ID, that policy is automatically applied. If you use an explicit policy, you select the policy during registration.
      - Creating a Setup Policy Settings document
        In previous releases of IBM® Domino®, a Setup Policy Settings document was used to define the default look and content of the user workspace, to modify user Location documents, and to create Connection documents for dial-up (pass-through) connections that simplify server connections. Instead, in this release, use a Desktop Policy Settings document for these purposes.
      - Creating an archiving policy settings document
        To set up mail file archiving, you use both Archiving Policy Settings documents and Archive Criteria Settings documents. The Archiving Policy Settings document allows you to specify archiving policy parameters -- or not specify parameters -- as well as to specify whether IBM® Notes® users can archive mail databases, and whether they can set or modify archive settings. The Archiving Policy Settings document can make use of one or more archive criteria settings documents.
      - Creating a security policy settings document
        A security policy settings document allows you to manage IBM® Notes® and Internet passwords, configure customized password polices for your organization, set up key rollover, manage administration ECLs, push trusted cross-certificates to clients, and configure an ID vault. You can also configure settings for signed plug-ins and the home portal server for composite applications.
      - Creating a policy document
        When you create a policy, you use a Policy document to specify which policy settings documents to include. You can create policy settings documents before you create the policy document, or you can create them while you create the Policy document.
      - Creating a child policy document
        When you create a child policy, you use a Policy document to specify which policy settings documents to include.
    - Managing policies
      To manage policies, you can perform any of the tasks listed in the related topics.
  - Defining default settings for Notes® user registration
    Before you register new Notes® users, you can specify default settings that apply to all users. Default settings simplify user registration and ensure user settings consistency. You can define many default settings, such as what mail server users have or what certifier ID to use for user registration. You can also specify a default workstation execution control list (ECL) to protect data from unauthorized workstation access.
  - Managing users
    The Administration Process helps you manage users by automating many of the associated administrative tasks. For example, if you rename a user, the Administration Process automates changing the name throughout databases in the Notes® domain by generating and carrying out a series of requests, which are posted in the Administration Requests database.
  - Using groups
    Groups are lists of users, groups, and servers that have common traits. They are useful for mailing lists and access control lists. Using groups can simplify administration tasks.
  - Replicas
    You can make a database available to users in different locations, on different networks, or in different time zones, by creating replicas of the database.
  - Domain Search
    Notes® client and Web users can use Domain Search to search an entire Domino® domain for database documents, files, and attachments that match a search query.
  - Calendars and scheduling
    The calendar and scheduling features allow users to check the free time of other users, schedule meetings with them, and reserve resources, such as conference rooms and equipment.
  - Configuring Widgets and Live Text
    Widgets and Live Text enables end users to see and act on Live Text in supported documents, including IBM® Notes® mail, using XML extensions (widgets) created specifically for their use.
  - Configuring the Domino® OpenSocial component
    The Domino® OpenSocial component adds social and web features to make third-party processes available directly in the client user's mail. The OpenSocial component supports embedded experiences in the Notes® client, including OpenSocial Gadgets in the sidebar, pop-ups, and tabs.
- Editing the NOTES.INI file
  You should rarely, if ever, need to modify a server's or client's NOTES.INI file. The NOTES.INI file contains many settings that Domino® and Notes® rely on to work properly. An accidental or incorrect change may cause Domino or Notes to run unpredictably. Therefore, you should edit the NOTES.INI file only if special circumstances occur or if IBM® Support Services recommends that you do so.
- Configuring directory services
  This section describes how to plan, set up, and use IBM® Domino® directory services.
- Configuring messaging
  This section provides an overview of messaging and describes how to set up mail routing, how to set up and customize mail servers, and how to track mail.
- Configuring iNotes®
  IBM® iNotes® (previously IBM Domino® Web Access) provides IBM Notes® users with browser-based access to Notes mail and to Notes calendar and scheduling features. Administrators specify mail policy and security policy settings as well as notes.ini file settings to complete the full implementation of IBM iNotes.
- Configuring Web servers
  This section describes how to set up the IBM® Domino® Web server, the Domino Web Navigator, and other Web servers such as IBM HTTP.
- Domino® Off-Line Services
  Domino® Off-Line Services (DOLS) provides a way for users to take Domino Web applications offline, work in them, and synchronize the changes with an online replica on the Domino server. Users are not required to have Notes® client because the applications are accessed with a browser.
- Setting up a cluster
  Setting up a cluster includes the tasks of creating and verifying that it is working correctly, and then setting up user access, mail, replications, size quotas, directory assistance, roaming, web navigation, and use of a private LAN in the cluster.

Creating a Symphony™ settings document

Use the Symphony™ Settings document to define whether users can use IBM® Lotus® Symphony™ and to designate which files and templates they can use. Symphony™ policy settings are not supported for IBM® Notes® 9.0 Social Edition. However, you can create Symphony™ settings for users who have versions of IBM® Lotus Notes® prior to 9.0.

Before you begin

Make sure that you have Editor access to the IBM® Lotus® Domino® Directory and one of these roles:

PolicyCreator role to create a settings document
PolicyModifier role to modify a settings document

About this task

Lotus® Symphony™ consists of the Lotus® Symphony™ Presentations editor, Lotus® Symphony™ Documents word processing editor, and Lotus® Symphony™ Spreadsheets editor. These tools enable users to create presentations, rich text documents, and spreadsheets using the OpenDocument Format (ODF). Import and export filters support the Microsoft™ Office and OpenDocument (ODF) formats.

Users can optionally install the Symphony™ editors during Notes® installation. They can open the editors using the Symphony™ shortcuts on their desktop or by opening an ODF format file.

Note: Symphony™ policy settings are not supported by IBM® Lotus® iNotes®.

Procedure

From the Domino® Administrator, select the People & Groups tab, and then open the Settings view.
Click Add Settings and then choose Symphony Settings.

On the Basics tab, complete these fields, and then click Save and Close.

Table 1. Basics tab fields
Field	Action
Allow user to run macros	Click Yes to allow the Notes® user to run macros in the Symphony™ documents, spreadsheets and presentations editors.
Open MS Office templates with Symphony™	Click Yes and then choose the MS Office templates that you want to open with IBM® Lotus® Symphony™ documents, spreadsheets and presentations editors.
Open SmartSuite® files with Symphony™	Click Yes and then choose the SmartSuite® file types to open with IBM® Lotus® Symphony™ documents, spreadsheets and presentations editors.
Open SmartSuite® templates with Symphony™	Click Yes and then choose the SmartSuite® templates to open with IBM® Lotus® Symphony™ documents, spreadsheets and presentations editors.