Editing a group

Use this procedure to edit any of the group attributes that are listed on the Group document in the Domino® Directory. You can modify the group name, group type, description, group membership, group owner, administrator, and specify whether foreign directory synchronization is allowed. Foreign directory synchronization allows synchronization between a post office directory or a Microsoft™ Exchange Address Book, and the Domino® Directory.

About this task

With group renaming, there is no tolerance for simultaneous occurrences of the new and old names while the name change makes its way across databases in the domain. For example, if a group name changes in the Domino® Directory before it has a chance to change in a database ACL, the old group name in the database ACL is invalid. (This limitation doesn't occur with user and server renaming.) As a workaround, you can initiate the group rename action during non-peak work hours -- for example, during the weekend -- or you can immediately process the requests, rather than waiting for the changes to occur according to Administration Process schedules.

Note: When you are editing an auto-populated group, the Sort Member List action is not available.

Procedure

  1. To edit a group, you must have:
    • Editor with Create documents access, or the UserModifier role to the Domino® Directory
    • At least Author with Create documents access to the Certification Log
  2. From the Domino® Administrator, click the People & Groups tab.
  3. Select Domino Directories, and then select Groups.
  4. Select the group that you want to edit, and click Edit Group.
  5. Make changes to any of the following fields on the Basics tab:
    Table 1. Basics tab options
    Field Action

    Group name
    Enter a name for the group. It is recommended that you use only these characters for the name:
    • Letters A - Z
    • Numbers 0 - 9
    • Ampersand (&)
    • Dash (-)
    • Period (.)
    • Space ( )
    • Underscore (_)
    • Apostrophe (')
    Do not use the following characters for the name because they are known to cause problems in group names:
    • Plus (+)
    • Pound (#)
    • Equal (=)

    It is recommended that you do not use special characters, other than those listed because some special characters may cause unexpected conflicts or problems. A group name can be a maximum of 62 characters in length. For easier administration, use a name without spaces. The only characters that are expressly prohibited are the at sign (@) and double forward slash (//).

    DBCS are not supported for use in group names.

    Do not use a name that is in use as the name of an organization in the hierarchical name scheme.

    Note: Do not create group names containing a forward slash (/) unless you are working in a hosted environment. Using the forward slash (/) in group names in a non-hosted environment causes confusion with hierarchical naming schemes. Hierarchical names are required in a hosted environment.

    Group type

    Select one of these:

    • Multi-purpose -- Use for a group that has multiple purposes -- for example, mail, ACLs, and so on. This is the default.
    • Access Control List only -- Use for server and database access authentication only.
    • Mail only -- Use for mailing list groups.
    • Servers Only -- Use in Connection documents and in the Domino® Administration client's domain bookmarks for grouping.
    • Deny List only -- Use to control access to servers. Typically used to prevent terminated employees from accessing servers, but can be used to prevent any user from accessing particular servers. The Administration Process cannot delete any member of the group.

    Category

    Select a category to which you are adding the group and click OK. The Category field can be used to categorize your groups in any manner that you want. If the category that you want to use is not listed in the dialog box, add the category name in the New Keyword field and click OK.

    Description

    Enter a description of the group.

    Mail Domain

    Enter the name of the mail domain for the group. This is especially useful for enterprises that have more than one mail domain.

    Internet Address

    Enter the Internet address that applies to the group.

    Auto Populate Method

    The default is None. Select Home Server if you are using auto-populated groups in your organization. See the related topics for more information.

    Members

    Add or remove group members. Type a member name in the field or double-click this field to open the Select Names dialog box, and then do any of the following:

    • Open another address book by selecting Directory.
    • Find names that begin with a specified string if you are unsure of the spelling or the complete name
    • Add a person or group to the group by selecting the person or group and clicking Add
    • Remove a group member by selecting the member and clicking Remove
    • Remove all members of a group by clicking Remove All
    • Add a member to a group by clicking New, typing the member name, and clicking OK
    • View detailed information by selecting a person or group and clicking Details
    • Copy an entry from the open address book to your Contacts by selecting the name and clicking the icon
    • Open another Group document by selecting the group name and clicking Open
    Note: The Members field cannot be modified for auto-populated groups or subgroups.
  6. Click the Administration tab and make changes to any of these fields:
    Table 2. Administration tab fields

    Field

    Action

    Owners

    Add an owner name or modify the list of group owners.

    Administrators

    Add an administrator name or modify the list of group administrators.

    Foreign directory synchronization allowed

    Choose one:

    • Yes -- To allow synchronization between a post office directory or a Microsoft™ Exchange Address Book, and the Domino® Directory
    • No -- To prevent synchronization between a post office directory or a Microsoft™ Exchange Address Book and the Domino® Directory

    Last modified

    Non-modifiable field. Provides the hierarchical name of the last administrator that made changes to the Group document.
  7. Optional: To sort the list of group members before saving the Group document, click Sort Member List.
  8. Click Save and Close.

To immediately change the name of a group throughout the domain

Procedure

  1. To process the Rename Group in Address Book request immediately, choose the group rename action from the administration server for the Domino® Directory and then enter this server command:
    tell adminp process new
  2. To immediately process the Rename in Person Documents request, from the administration server for the Domino® Directory, enter the command:
    tell adminp process daily
  3. Replicate the modified Domino® Directory and Administration Requests database from the administration server for the Domino® Directory to all other servers in the domain.
  4. To force processing of the Rename Group in Access Control List and Rename Group in Reader/Author fields requests on each server, on each server in the domain, enter the command:
    tell adminp process all