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Welcome to the HCL Domino 11.0.1 documentation
Welcome to the HCL Domino® 11.0.1 documentation. Here administrators can find information about planning, installing, configuring, and administering Domino 11.0.1.
Configuring
Use this information to configure your network, users, servers (including Web servers), directory services, security, messaging, widgets and live text, and server clusters.
Configuring users and servers
Topics in this section describe how to set up users and servers.
Calendars and scheduling
The calendar and scheduling features allow users to check the free time of other users, schedule meetings with them, and reserve resources, such as conference rooms and equipment.
Managing automatic notices to owners of rooms or resources
The owner of a room/resource document receives a variety of notices by default, some of them repeated many times until action is taken. As the Domino® administrator, you can help control the number of additional notices (the first such notice is always sent) in the Owner options section of the Resource document.

Welcome to the HCL Domino 11.0.1 documentation
Welcome to the HCL Domino® 11.0.1 documentation. Here administrators can find information about planning, installing, configuring, and administering Domino 11.0.1.
- Translated documentation
  The HCL Domino 11.0.1 documentation is currently available in the following languages.
- What's new in Domino® 11?
  Learn about all of the new features for administrators in HCL Domino® 11.
- Overview
  Welcome to HCL Domino® Administrator Help.
- Domino trial
  A trial version of HCL Domino® 11.0.1 is available free of charge.
- Installing
  Use this documentation to install the HCL Domino® server and subsequently deploy the HCL Notes®client.
- Planning
  Use this topic as an overview of planning task.
- Configuring
  Use this information to configure your network, users, servers (including Web servers), directory services, security, messaging, widgets and live text, and server clusters.
  - Configuring a network
    This section presents the planning concepts and setup procedures necessary for a successful HCL Domino® deployment over a network. It provides information on network protocols from a Domino perspective but does not attempt to provide general network information.
  - Configuring users and servers
    Topics in this section describe how to set up users and servers.
    - Understanding the Server document
      The Server document is set up when you register a server. It contains many of the settings that define how your server operates.
    - Policies
      Use Domino® policy settings to control how users work with Notes®. A policy is a document that identifies a collection of individual policy settings. Policy settings documents define a set of defaults that apply to the users and groups to which the policy is assigned. You can change policy settings and they will be automatically applied to the assigned users and groups.
    - Defining default settings for Notes® user registration
      Before you register new Notes® users, you can specify default settings that apply to all users. Default settings simplify user registration and ensure user settings consistency. You can define many default settings, such as what mail server users have or what certifier ID to use for user registration. You can also specify a default workstation execution control list (ECL) to protect data from unauthorized workstation access.
    - Managing users
      The Administration Process helps you manage users by automating many of the associated administrative tasks. For example, if you rename a user, the Administration Process automates changing the name throughout databases in the Notes® domain by generating and carrying out a series of requests, which are posted in the Administration Requests database.
    - Using groups
      Groups are lists of users, groups, and servers that have common traits. They are useful for mailing lists and access control lists. Using groups can simplify administration tasks.
    - Replicas
      You can make a database available to users in different locations, on different networks, or in different time zones, by creating replicas of the database.
    - Domain Search
      Notes® client and Web users can use Domain Search to search an entire Domino® domain for database documents, files, and attachments that match a search query.
    - Calendars and scheduling
      The calendar and scheduling features allow users to check the free time of other users, schedule meetings with them, and reserve resources, such as conference rooms and equipment.
      - Setting up scheduling
        How you set up scheduling depends on where users are located -- that is, in the same Domino® domain or in different Domino domains.
      - Setting up the Resource Reservations database
        The Resource Reservations database is where users schedule and manage meeting resources. Resources may include conference rooms and equipment, such as overhead projectors and video machines. Users can select a particular resource and reserve a time for it, or they can choose a time and let the Resource Reservations database display resources available during that time.
      - Creating Site Profile and Resource documents
        A Site Profile document defines a particular site where a resource exists and associates that site with a Resource Reservations database and the Domino® Directory. A Resource document defines the resource name, type, and availability, and designates who can reserve the resource. You must create at least one Site Profile document before you can create Resource documents.
      - Editing and deleting Resource documents
        After you create a Resource document, the information that you can change includes the Availability Settings, Description, Capacity, Online resource data, Other Comments, and Ownership Options fields. To change any other information about the resource, you must delete the Resource document and then create a new one containing the new information.
      - Setting user access rights to edit and delete reservations
        Reservations that are created manually or with Calendaring and Scheduling can be edited by Notes® client users or Web browser users who have the necessary access in the database ACL of the Resource Reservations database.
      - Managing automatic notices to owners of rooms or resources
        The owner of a room/resource document receives a variety of notices by default, some of them repeated many times until action is taken. As the Domino® administrator, you can help control the number of additional notices (the first such notice is always sent) in the Owner options section of the Resource document.
      - Creating Holiday documents
        Holiday documents provide a way for your organization to have a centrally managed collection of documents that contain information on scheduled holidays and events. Users select the type of Holiday documents to import and add the information to their personal calendars.
      - Collecting detailed information from user calendars
        You can make detail information from users' calendars available to other users. When you set up this feature, you specify which calendar details are made available for viewing by other users.
      - Improving interoperability for users of calendars in email applications other than Notes®
        Starting with HCL Notes/Domino 10.0.1, meetings scheduled between HCL Notes® and Microsoft™ Outlook have built-in preservation compatibility, so that you would need to configure compatibility mode only if your Outlook users require the more complicated repeating meeting actions available in Notes described later in this topic. For those you can use the existing settings on the Client Detection tab in a Mail Settings policy, as well as to configure calendar interoperability for other non-Notes applications.
      - Importing and exporting calendars from iCalendar
        You can import and export iCalendar-based calendars to and from Notes®. iCalendar is an Internet standard that allows calendars created in different calendar products to be imported into, and then viewed and managed in other calendar products that use the iCalendar standard. The iCalendar standard also allows for the sending and receiving of meeting requests and other tasks over email.
      - Designating the Out of Office service type
        Specify an Out of Office service type according to whether a server cluster is comprised of Domino® 8 servers, pre-Domino 8 servers, or a combination of both. There are two Out of Office service types, Service and Agent. Use the Out of Office Service for clusters comprised of Domino 8 servers; use the Out of Office Agent for clusters that contain any pre-Domino 8 servers.
    - Configuring Widgets and Live Text
      Widgets and Live Text enables end users to see and act on Live Text in supported documents, including HCL Notes® mail, using XML extensions (widgets) created specifically for their use.
  - Editing the NOTES.INI file
    You should rarely, if ever, need to modify a server's or client's NOTES.INI file. The NOTES.INI file contains many settings that Domino® and Notes® rely on to work properly. An accidental or incorrect change may cause Domino or Notes to run unpredictably. Therefore, you should edit the NOTES.INI file only if special circumstances occur or if Support recommends that you do so.
  - Configuring directory services
    This section describes how to plan, set up, and use HCL Domino® directory services.
  - Configuring messaging
    This section provides an overview of messaging and describes how to set up mail routing, how to set up and customize mail servers, and how to track mail.
  - Configuring iNotes®
    HCL iNotes® provides HCL Notes® users with browser-based access to Notes mail and to Notes calendar and scheduling features. Administrators specify mail policy and security policy settings as well as notes.ini file settings to complete the full implementation of HCL iNotes.
  - Configuring Web servers
    This section describes how to set up the HCL Domino® Web server, and the Domino Web Navigator.
  - Setting up a cluster
    Setting up a cluster includes the tasks of creating and verifying that it is working correctly, and then setting up user access, mail, replications, size quotas, directory assistance, roaming, web navigation, and use of a private LAN in the cluster.
- Securing
  This section describes security features, including execution control lists, IDs, and SSL.
- Administering
  This documentation provides information about the administration tools for managing and monitoring servers and databases.
- Tuning
  Use this information to improve HCL Domino® server, Domino Web server, and messaging performance through the use of resource balancing and activity trends, Server.Load commands, advanced database properties, cluster statistics, and the Server Health Monitor.
- Troubleshooting
  This section describes how to find and solve problems with HCL Domino® server and Administrator client.
- Notices

Managing automatic notices to owners of rooms or resources

The owner of a room/resource document receives a variety of notices by default, some of them repeated many times until action is taken. As the Domino® administrator, you can help control the number of additional notices (the first such notice is always sent) in the Owner options section of the Resource document.

About this task

Settings to manage the number of notices are available only for Resource documents where the Owner restrictions option is set to Owner only or Autoprocessing:

With the Owner only setting, the owner is responsible for deciding whether a request to use the room/resource can be processed at all, and the administrator may want to protect such owners from receiving too many notices.
With the Autoprocessing setting, specific people can listed whose requests are processed automatically, but the owner is still responsible for requests from anyone else and may again receive too many notices.

You can limit the number of notices either while creating a Resource document or while editing one.

Procedure

Follow instructions for creating or editing the document.

Before saving and closing the document, specify settings in the Owner options section as follows:

Table 1. Owner options settings
Field	Description
Owner reminders	Send until owner takes action. Leaving this option selected causes additional notices to be sent until the owner acts on the request. Note: This option behaves as Domino® did by default until these settings for controlling number of additional notices were added. Send a specific number of additional notices. Select this option and enter a number, for example 5, of additional times that any automatic notice will be sent.
Send Notices on	Select the days of the week on which the additional notices will be sent. For example, de-select the weekend days, or select only one day to restrict notices to weekly.