Creating Holiday documents

Holiday documents provide a way for your organization to have a centrally managed collection of documents that contain information on scheduled holidays and events. Users select the type of Holiday documents to import and add the information to their personal calendars.

About this task

HCL Domino® includes default Holiday documents that you can modify or delete; you can also add Holiday documents specific to your organization's needs. Holiday documents are stored in the Domino® Directory.

You categorize Holiday documents according to a group name. For example, you may have a group named "Full-time" that contains all the company holidays for full-time employees. The default Holiday documents included with Domino® have group names associated with countries or religions -- for example, United States or Italy -- and the groups contain documents specific to holidays in each country. As an administrator, you may want to modify or delete these documents to reflect your organization's needs. Then you can advise all users to import a specific group of Holiday documents.

To add a document to an existing group, select the group when you create a new Holiday document. To create new groups, enter a new group name in the Holiday document. Remember that your users import Holiday documents according to group name, not document name, so be sure to plan the organization of documents in groups.

Procedure

  1. From the Domino® Administrator, click the Configuration tab.
  2. Select the Domino® Directory server in the Use Directory on field.
  3. Click Miscellaneous > Holidays.
  4. Click Add Holiday.
  5. Complete these fields on the Basics tab:
    Table 1. Basics tab fields

    Title

    Action

    Group

    Do one of these:

    • Select a group from the list
    • Add a new group in the New keyword field and then click OK

    Title

    Enter the name of the holiday -- for example, Christmas

    Repeat

    Specify how often the holiday repeats

    • Monthly by Date
    • Monthly by Day
    • Yearly
    • Custom - If you choose Custom, enter one or more dates on which the holiday repeats.
  6. If you chose Custom in the Repeat field in Step 5, do not complete Step 6. Instead, go to Step 7.
    Table 2. Non-custom Repeat fields

    Field

    Action

    Start date

    Enter the date when the holiday first occurs. This date may be the actual date of the holiday (such as New Year's day) or it may be the date from which to start the holiday. For example, if your organization gives employees every other Friday off from June through August, enter June 1 as the Start Date and select "For" from the Continuing field to specify an end date of August 31.

    Continuing

    Choose one:

    • Until - Click Until and then enter a specific date in the Repeat Until field
    • For - Click For and then specify the number of months or years during which the holiday repeats in the Repeat For field.

    Repeat until

    (Displays if you select Until in the Continuing field.)

    Enter the last date on which the Holiday should repeat.

    Repeat For

    (Displays if you select For in the Continuing field.)

    Enter the number of months or years during which the holiday should repeat.

    Repeat Interval

    (Applies to Monthly by Date and by Day)

    Choose how often the holiday repeats by month and day.

    If the date falls on a weekend

    (Applies to Monthly by Date only)

    Choose one:

    • Don't Move
    • Move to Friday
    • Move to Monday
    • Move to Nearest Weekday
  7. Complete this step only if you chose Custom in the Repeat field in Step 5.
    Table 3. Custom Repeat fields

    Field

    Enter

    Repeat Dates

    (Applies only to Custom.)

    Enter the date or dates when the holiday occurs -- for example, 01/01/13, 01/02/2014.
  8. Complete these fields:
    Table 4. Fields to specify how holidays are recorded on the calendar

    Field

    Enter

    Mark time as

    Choose how each user's calendar will record this holiday:

    • Busy - This holiday will appear as Busy time in the user's schedule so that meetings cannot be scheduled on the holiday.
    • Free - This holiday will appear as Free time in the user's schedule, so that meetings can be scheduled on that holiday.

    Detailed description

    Enter a detailed description of the holiday.
  9. Click Save and Close.

To view the default Holiday documents

About this task

Domino® includes default Holiday documents that contain information on holidays observed around the world. The Holiday documents are organized into groups by country or religion. For example, the Italy group contains documents specific to Italian holidays.

Procedure

  1. From the Domino® Administrator, click the Configuration tab.
  2. Select the Domino® Directory server in the Use Directory on field.
  3. Click Miscellaneous > Holidays to see all the default Holiday documents.

To modify an existing Holiday document

About this task

After you modify or delete an existing Holiday document, users receive the modifications only when they run import from their mail files.

Procedure

  1. From the Domino® Administrator, click the Configuration tab.
  2. Select the Domino® Directory server in the Use Directory on field.
  3. Click Miscellaneous > Holidays.
  4. Choose the geographical/religious category for the Holiday.
  5. Select the desired Holiday document and click Edit Holiday.
  6. Modify fields as you wish.