Creating a Roaming Settings document

Use the Roaming Settings document to enable file server roaming for registered IBM® Notes® users, standard configuration. When you enable file server roaming for a Notes end user, the user's files and applications that roam reside on a file server.

Procedure

  1. From the Domino® Administrator, select the People & Groups tab and open the Settings view.
  2. Click Add Settings and then choose Roaming.
  3. Do one of the following:
    • To edit an existing roaming policy settings document, click the Roaming down arrow and select the policy name.
    • Click New to create a new roaming policy settings document.
  4. On the Basics tab specify a policy name and description as needed and then complete these fields:
    Table 1. Basics fields and actions

    Field

    Action

    Server name

    Specify the file server on which the user's files and applications that roam will reside by specifying a file share or a mapped network drive.

    Base folder

    Specify the top-level directory name, under which the roaming file path will reside. This is the parent directory for the user's roaming data. By default this value is roaming.

    Sub-folder format

    Specify the directory path, relative to the base folder name, in which the user's roaming data will reside. The sub-folder format is typically based on the user's name and determines the default personal roaming folder for each user on the roaming server. Use the example path as a format guide.

    By default, this value is shortname.

    Files that roam

    The files that roam are listed here.

    • Contacts -- names.nsf
    • Bookmarks -- bookmark.nsf
    • Journal or Notebook -- journal.nsf or notebook.nsf
    • Feeds subscriptions -- localfeedcontent.nsf
    • Eclipse plug-in data and settings -- roamingdata.nsf

    Show roaming setup dialogs

    Specify whether Notes will display two optional dialog boxes to inform the roaming user about their upgrade status. You can customize the content of these dialogs using the following two fields.

    Modifiable text for the first dialog

    Use Domino supplied or your own text to inform the user that their administrator has enabled roaming for them, and that while they continue to work they can monitor replication enablement progress.

    Text for the "Roaming complete" dialog

    Use Domino supplied or your own text to inform the user that their roaming enablement has successfully completed.

    Data removal on local drives

    Specify what cleanup action should occur when the user logs out of the client computer on which the user's data has roamed as local replicas. Choose one of the following options:

    • Do not remove data -- Roaming user files will not be deleted from the client.
    • Periodically -- Enables the Every [ ] days option on which you specify the number of days that should pass before roaming user files are deleted from the client.
    • Remove when Notes shuts down -- Roaming user files will be deleted from the client upon Notes shutdown.
    • Prompt the user -- Forces Notes to prompt the user, upon exiting Notes, to delete their roaming user files. If the user chooses Yes, their data directory on the client is deleted. If the user chooses No, the roaming data files remain.

    Allow user to temporarily disable roaming

    Choose one:

    • Yes - Allows users to disable and then enable file server roaming on a specific computer using the file server Roaming preferences panel. Be sure to set How to Apply value to at least Set initial value.
    • No - Disables the option to allow users to disable or enable file server roaming on a specific computer using the file server Roaming preferences panel.
  5. Specify comments and administrator details on the Comments tab and the Administration tab.
  6. Click Save and Close.