Renaming a Notes® user's common or alternate name

When a user is renamed, the user's Internet address often needs to be changed accordingly. You can change a user's Internet address as part of a change to the user's common or alternate name, but you cannot use this rename procedure to change only the Internet address. If you attempt to use this procedure to change only a user's Internet address, you will generate an error.

About this task

Use this procedure to make any of the following changes to a user or to more than one user name:

  • Change the common name
  • Change or add an alternate name
  • Delete the alternate name
  • Synchronize the name change between Notes® and Active Directory

When you initiate a user's name change, the user may be prompted to accept or reject the name change. If the user rejects the name change, an administration request is generated that requires you to either accept the user name reverting to the original name or reject the name reverting to the original user name. The user is prompted if the user has selected the Ask your approval before name changes option on the Notes® Name Changes dialog box.

You cannot change names associated with Internet certificates.

Note: The Notes® Name Changes dialog box is accessed from the Notes® user interface by clicking File > Security User Security. Click Your Identity > Your Names, and then click Name Changes.

If the expiration date for the name change is reached and the user has not responded, an administration request is issued asking you to accept a request to retract the name change. You can then either accept the request to retract the name change, or you can reject that request. If you accept the name change retraction, the administration request for rejecting a name change are generated.

To rename a user's common name

Procedure

  1. To rename a user, you must have:
    • Editor with Create documents access, or UserModifier role to the Domino® Directory
    • At least Author with Create documents access to the Certification Log
  2. From the Domino® Administrator, click the People & Groups tab.
  3. Click People and select a user name.
  4. From the tools pane, click People > Rename.
  5. In the Rename Selected Notes People dialog box, verify the number of days you want to honor the old name. The default is 21 days. You can change that value if desired.
  6. Click Change Common Name, and then complete the following fields.
    Table 1. Choose a Certifier dialog box options
    Field Action
    Server Do one of these:
    • If you are using the Domino® server-based CA, choose the server that is used to access the Domino® Directory to look up the list of certifiers.
    • If you are supplying a certifier ID, select the server that is used to locate the list of certifiers so that the Certifier ID file can be updated with the latest set of certificates for itself and all of its ancestors. This is also the server on which CERTLOG.NSF is updated.
    Use the CA process Choose this option if you have configured the Domino® server-based CA.
    • Select a CA configured certifier from the list and click OK.
    Supply certifier ID and password Choose this option if you are using a certifier ID and password.
    • Choose the certifier ID that certified the user's ID and click Open. For example, to rename Joe Smith/Sales/NYC/RENOVATIONS, use the certifier ID named SALES.ID.
    • Click Certifier ID to select an ID other than the one displayed.
    • Enter the password for the certifier ID and click OK.
  7. In the Certificate Expiration Date dialog box, enter a new certification expiration date if desired. The default certificate expiration date is two years from the current date. The Edit or inspect each entry before submitting request check box is selected and cannot be modified in this context.
    Note: When this dialog box appears in some other contexts, this check box can be modified, allowing you to make changes to the common name elements. In those contexts, if you want the certification to be processed without inspection, disable the check box.
  8. In the Rename Person dialog box, you have the option of synchronizing Active Directory user names, and changing primary and alternate name information where appropriate.
    Table 2. New Primary Name Information
    Field Action
    First , Middle, and Last Name This is the name with which the user was registered. Make changes to the user's name as appropriate.
    Qualifying Org. Unit A name to differentiate this user from another user with the same user name, certified by the same certifier. This adds a differentiating component that appears between the common name and the certifier name.
    Short Name Created at registration, the default is first initial, last name. You can change this name. It does not change automatically based on changes to the primary name fields. You must make this change manually.
    Internet Address Created at registration, the default is first initial, last name. You can change this name. It does not change automatically based on changes to the primary name fields. You must make this change manually.
    Note: The following fields are available only if you are renaming a user whose certifying organization has alternate names assigned.
    Table 3. Alternate Name Information
    Field Action
    Common Name Enter the common name in the alternate language.

    To delete an alternate name, simply delete the name and do not enter a new one.
    Qualifying Org. Unit A name to differentiate this user from another user with the same user name, certified by the same certifier. This adds a differentiating component that appears between the common name and the certifier name.
    Original Language The alternate language currently assigned to the user. (Non modifiable)
    New Language Select from the list to assign a new alternate language.
  9. Select one of the following:
    • OK - to submit the name change.
    • Skip - if you are renaming more than one user's common name and you want to continue to the next name without submitting a name change for the current name.
    • Cancel Remaining Entries - to cancel this name change and name changes for any other names you selected and have not yet submitted.
  10. When the Processing Statistics dialog box appears, review the information to verify that all name changes have succeeded. If any fail, check the Certifier Log (CERTLOG.NSF) to determine the reason for the failure.
  11. Click OK.