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IBM® Domino 10.0.1 Documentation
Welcome to the IBM® Domino 10.0.1 Administrator Help.
Administering
This documentation provides information about the administration tools for managing and monitoring IBM Domino® servers and databases.
Managing databases
Topics in this section describe how to set up and manage Domino® databases.
Full-text indexes for single databases
You can create full-text indexes to allow users to quickly search for information in databases. To search in a database, users enter a word or phrase in the search bar of the database to locate all documents containing the word or phrase.

IBM® Domino 10.0.1 Documentation
Welcome to the IBM® Domino 10.0.1 Administrator Help.
- What's new in IBM® Domino® 10?
  Learn about all of the new features for administrators in IBM® Domino® 10.
- Overview
  Welcome to IBM® Domino® Administrator Help.
- Installing
  Use this documentation to install the IBM® Domino® server and subsequently deploy the IBM Notes® client.
- Planning
  Use this topic as an overview of planning task.
- Configuring
  Use this information to configure an IBM® Domino® network, users, servers (including Web servers), directory services, security, messaging, widgets and live text, and server clusters. Also use this information to set up IBM iNotes® on a server using Domino Off-Line Services (DOLS).
- Securing
  This section describes IBM® Domino® security features, including execution control lists, IDs, and SSL.
- Administering
  This documentation provides information about the administration tools for managing and monitoring IBM Domino® servers and databases.
  - Administration tools
    Topics in this section describe the tools you can use to administer a Domino® server.
  - Monitoring
    This section describes how to use the tools and features that help you monitor a Domino® system.
  - Managing servers
    Manage Domino® servers by performing any of these tasks.
  - Managing databases
    Topics in this section describe how to set up and manage Domino® databases.
    - Database design, management, and administration
      The tasks involved with application design, database design, database management, and Domino® system administration may overlap, depending on the size of your organization and the structure of job responsibilities. In some organizations, an application developer may be responsible for both application and database design, while in others, a database manager may handle all database design and management tasks. In addition, database management overlaps with Domino system administration.
    - Increase the document summary data limit to 16 MB
      You can increase the document summary data limit on Notes 9 databases to 16 MB.
    - Organizing databases on a server
      You can organize databases in folders.
    - Full-text indexes for single databases
      You can create full-text indexes to allow users to quickly search for information in databases. To search in a database, users enter a word or phrase in the search bar of the database to locate all documents containing the word or phrase.
      - Security and full-text indexes for single databases
        When you create a full-text index for a single database, selecting the option Index encrypted fields can compromise system security
      - Attachment full-text indexing
        The Domino® server and Notes® standard client use Apache Tika 1.18 open source conversion filters to extract text for full-text searches of attachments. Tika replaces the KeyView conversion filter used in previous releases.
      - Restricted field names in full-text indexing
        Some field names are not supported in full-text indexing.
      - Creating and updating full-text indexes for single databases
        As you create a full-text index for a database, select indexing options and update frequency options carefully, as they can affect server disk space and processing speed.
      - Changing update frequency of a full-text index
        If a database is already full-text indexed, you can change the existing frequency setting on the Full Text tab of the Database Properties box.
      - Manually updating full-text indexes for single databases
        You can use the Domino® Administrator to update indexes manually after new information or documents have been added to databases. You can update a single index in the Database Properties box, or update one or more indexes from the Tools pane.
      - Deleting full-text indexes for single databases
        Delete a full-text search index when you no longer need it, when you need to the change the index options, or when you discover problems with the index.
    - Database libraries
      You can create a database library that contains databases that pertain to a specific collection of users or to a specific topic. For example, a corporate database library might include all databases that deal with corporate policies and procedures, and a marketing database library might include databases that are useful to the marketing staff.
    - Database catalogs
      A database catalog provides a list of all databases on a server. You use the server Catalog task to create a database catalog. The Catalog task bases the catalog file (CATALOG.NSF) on the CATALOG.NTF template and adds the appropriate entries to the catalog's ACL.
    - The Files tab in the Domino® Administrator
      The Files tab in the Domino® Administrator provides an easy way for you to manage files in the Domino data folder.
    - Replicating unread marks
      Unread marks can be replicated for selected databases, most notably mail databases, by using the advanced database properties from the Domino® Administrator or from the database properties box. When you enable the replication of unread marks on mail databases, users can read their mail from a workstation on ServerA, and after replication, can read their mail from a workstation on ServerB, with unread mail clearly delineated from mail that has previously been read.
    - Using indirect files to run database maintenance tasks
      You can use indirect files to run the same maintenance task multiple times, resulting in significant time savings. The fixup, compact, updall, design and convert maintenance tasks support using indirect files. You can also create batch files or scripts that run several maintenance tasks serially against different indirect files to help complete them quickly. If you have multiple CPUs, you can run the same maintenance tasks against multiple indirect files so they run concurrently. It is recommended you only run as many concurrent maintenance tasks as you have CPUs, otherwise they will start competing for CPU resources and can take longer to complete.
    - Updating database indexes and views
      A view index is an internal filing system that Notes® uses to build the list of documents to display in a database view or folder.
    - Synchronizing databases with master templates
      To use a consistent design for multiple databases, database designers can associate databases or elements within databases with a master template.
    - Fixing corrupted databases
      Corrupted databases don't occur frequently when you use transaction logging. When you use transaction logging to log changes to databases, a server automatically uses the transaction log to restore and recover databases after a system failure -- for example, after server failures or power failures. If a disk failure occurs, you use the transaction log along with a certified backup utility to restore and recover the databases.
    - Moving databases
      It may be necessary to move a database from one server to another -- for example, to distribute databases evenly among servers. If there are replicas of the database, the server to which you move the database should have the appropriate Connection documents to replicate the database to other servers that store replicas. If you're moving a database to a server in a cluster, replication between the server and other servers in the cluster that have replicas of the database occurs without Connection documents.
    - Using load convert to convert non-mail databases
      You can use the server's mail convert utility to convert non-mail databases to another type of non-mail database. Non-mail databases are all databases that do not have a $Inbox folder.
    - Redirecting client references to databases
      You can redirect Notes® client references from deleted or moved databases to a database replica that you specify.
    - Running a database analysis
      A database analysis reveals changes in documents, user activity, and other details such as replication data.
    - Attachment consolidation
      The Domino® server employs the Domino Attachment and Object Service (DAOS) to save significant space at the file level by sharing data identified as identical between databases (applications) on the same server. Document attachments are the first components to use the DAOS feature in Domino.
- Tuning
  Use this information to improve IBM® Domino® server, Domino Web server, and messaging performance through the use of resource balancing and activity trends, Server.Load commands, advanced database properties, cluster statistics, and the Server Health Monitor.
- Troubleshooting
  This section describes how to find and solve problems with IBM® Domino® server and Administrator client.
- Glossary

Full-text indexes for single databases

You can create full-text indexes to allow users to quickly search for information in databases. To search in a database, users enter a word or phrase in the search bar of the database to locate all documents containing the word or phrase.

To create an index for a single database, you must have at least Designer access to the database. Sometimes the application developer of the database has already created an index. You can find out whether or not a database is indexed by looking at the Database Properties box (Full Text tab, Last Index Time from the Files tab of the Domino® Administrator.)

The Domino® Administrator lets you create single indexes for more than one database at a time. Users can create full-text indexes for local databases.

Database indexes and replication

Because full-text indexes don't replicate, you must create a full-text index for each database replica. When you create the replica, you have the option to create a full-text index on the replica. The index options on the replica are the same as the index options for the full-text index of the original database.

Database indexes and the Domain Index

You can also include the full text of databases in the Domain Index, a centralized full-text index of multiple databases on subjects of widespread interest across a Notes® domain that allows users to search on a word or phrase when they don't know which database contains the information. To search in the Domain Index, users click the arrow in the Search box in Notes®, and choose More Searches > Domain Search.

The Domain indexing process is completely separate from that for individual databases, and including a database in the Domain Index does not preclude the need to create a separate index for a popular database.