Description of document selection conditions

The Simple Search condition determines whether a field contains one value. Because the condition reads any separators you enter as text, it can't look for all the values in a multi-value field.

The Simple Search condition also can't determine whether a particular field is present in a document. You must click By Formula and write a formula to do that.

Documents must have an Authors field for this selection method to work.

If you select By Authors, enter the name or names of the authors of the documents you want displayed, separated by commas. If you know a user's hierarchical name (such as Mary Sen/Development/Acme), enter it. If you are not sure of how a name is spelled, use the Domino® Directory to browse for person names, but do not select any group names.

The "Date created" condition selects documents based on the "Created date" in the Document Properties box.

The "Date modified" condition selects documents based on the "Modified date" in the Document Properties box.

If the field is of type Text, Domino® Designer looks for the exact text string you enter. You can't enter "" (empty quotes) to select documents in which the field is empty. You must click By Formula and write a formula to do that. For example, to select documents where the Research field isn't empty, use this formula:

SELECT Research != ""

For example, to select documents that have the field Research, use the formula:

SELECT @IsAvailable(Research)

The "By Form" condition works only with forms that are part of the database design, not with forms stored in documents.

Form = "MyFormName"

to:

Form = "MyFormName" | Form = "MyFormAlias"

If you are using the Simple Search feature to select the form you can resolve the problem in this way:

By default, selection formulas include only documents of the type "Main Topic". You can include response documents in a selection formula created with one of the preceding simple functions by editing the formula Notes® creates and appending the following:

| @IsResponseDoc