Web content authoring options | HCL Digital Experience

You can tailor the authoring behavior of your web content environment by changing configuration settings such as workflow, profiling, and version control.

You define and manage authoring options in the WCM WCMConfigService service by using the WebSphere® Integrated Solutions Console.

Preventing automatic manager-level access when artifacts are created

Ensure that the workflow.skipDefaultManagerAccess property is set to true to prevent creating manager-level access rights when artifacts are created or edited. This property improves performance.

Enabling workflows

You can update the WCM WCMConfigService service to enable workflows for different items.

To enable workflows, create a new property for the item type to which you want to apply workflow, and specify a value of com.aptrix.pluto.workflow.WorkflowControl for the property.

The workflow is only applied to items created after you update this setting. To add or remove workflows from existing items, run the workflow update tool. For information, refer to Updating workflows by using the workflow update tool.

You can enable workflow for the following item types:
  • Content items (control.Content)
  • Presentation templates (control.Style)
  • Authoring templates (control.Template)
  • Taxonomy items (control.Taxonomy)
  • Categories (control.Category)
  • Site area items (control.SiteArea)
  • Library components (control.Cmpnt)
For example: to enable workflows for an authoring template, you add com.aptrix.pluto.workflow.WorkflowControl to the control.Template property:
  • Property name: control.Template
  • Value: com.aptrix.pluto.taxonomy.ProfileControl, com.aptrix.pluto.workflow.WorkflowControl

To disable workflows for an item type, you remove com.aptrix.pluto.workflow.WorkflowControl from the item's property type.

Note: If workflows are enabled for the following items, a workflow view is not available in the item views navigator.
  • Site areas.
  • Taxonomies and categories.
  • Workflows, workflow stages, or workflow actions.

Individual items can still be moved through workflow stages by accessing them through the normal item views and approving them.

Note: Only content items can be moved through a workflow by using the web content API. If you enable workflows for other item types, you cannot approve or reject these items by using the API.

Enabling profiling

You can update the WCM WCMConfigService service to enable profiling for different items.

To enable profiling, create a new property for the item type to which you want to apply profiling, and specify a value of com.aptrix.pluto.taxonomy.ProfileControl for the property.

The profiling feature is only applied to items created after you update this setting. To add or remove the profile section from existing items, run the profile enablement tool.

You can enable profiling for the following item types:
  • Content items (control.Content)
  • Presentation templates (control.Style)
  • Authoring templates (control.Template)
  • Taxonomy items (control.Taxonomy)
  • Categories (control.Category)
  • Site area items (control.SiteArea)
  • Library components (control.Cmpnt)
For example: to enable profiling for components, you need to add com.aptrix.pluto.taxonomy.ProfileControl to the control.Cmpnt property:
  • Property name: control.Cmpnt
  • Value: com.aptrix.pluto.workflow.WorkflowControl, com.aptrix.pluto.taxonomy.ProfileControl
Note: From CF08 onwards, all items are enabled to use the profiling feature by default.
To disable profiling for an item type, you remove com.aptrix.pluto.taxonomy.ProfileControl from the item's property type.

Version control options

By default version control is enabled with the following properties:
  • versioningStrategy.AuthoringTemplate
  • versioningStrategy.Component
  • versioningStrategy.Content
  • versioningStrategy.PresentationTemplate
  • versioningStrategy.Taxonomy
  • versioningStrategy.Workflow
  • versioningStrategy.Default
You can use the following values to specify version control settings:
always
A version is saved every time a non-workflow item is saved, or every time a workflow item is published.
manual
Versions are saved when a user with at least editor access chooses to save a version. This setting causes the following changes in the interface:
  • The Save Version option is available in the read mode of non-workflow items and in workflow items in the published state.
  • The Save and Version option is available in the edit mode of non-workflow items and in workflow items in the published state.
never
Disable version control for an item type.

If a version control strategy is not defined for an item type, then the version control strategy that is specified in by the versioningStrategy.Default property is used.

Limiting versioning by setting the number of active versions

There are properties that you can configure to remove the older versions when new versions are created. You can control the number of versions that you want to save by enabling the following property and by setting a threshold value for it in the WCM WCMConfigService resource environment provider. 
versioning.service.auto.crop.enabled = true
versioning.service.auto.crop.threshold = 10
The default value for versioning.service.auto.crop.threshold is 10.
For example, if you want to keep only the active version of a content item, then enable the property and set the threshold value as follows:
versioning.service.auto.crop.enabled = true
versioning.service.auto.crop.threshold = 1

Inheritance options

By default, inheritance is automatically propagated down to each item. You can disable automatic inheritance by specifying the following property:
  • Property name: default.inherit.permissions.enabled
  • Value: false
When this setting is specified, it is applied only to new items. The inheritance on existing items remains unchanged.

Hierarchical item locking options

When a content item is being edited, it is locked. Other users are prevented from editing the content item until it is unlocked. Locking of site areas, taxonomies, and categories are configurable and is not enabled by default. To enable locking for hierarchical item types, specify the following properties: change the following parameters to "true":
Property name Value
wcm.authoringui.lock.taxonomies true
wcm.authoringui.lock.categories true
wcm.authoringui.lock.siteareas true
wcm.authoringui.lock.projects true

When locking is enabled for site areas, you cannot create any children within the locked site area. For example, if a site area is locked, you cannot create any new site areas or content items within that site area until it is unlocked. This applies only to direct children of the locked parent. Items that are descendants of the children of a locked parent are not affected.

Defining valid mime types for the image element

You define the mime types of files that are allowed to be uploaded into the image element by using the imageresourcecmpnt.allowedmimetypes property and a list of mime types for the value. For example:
  • Property name: imageresourcecmpnt.allowedmimetypes
  • Value: image/gif,image/jpeg
This feature prevents users from uploading non-image files into the image element.

Active content filtering

Active content filtering provides the ability to strip specified HTML fragments from HTML entered in elements. This includes rich text and HTML elements. Active content filtering is configured by using the active.content.filtering.enable property. By default, active content filtering is enabled. If enabled, this prevents a user from introducing malicious code into a website such as cross site scripting.

For example, if a user entered this code into an HTML element:
Welcome
<a href="javascript:window.alert("boo!")">my link</a>
<script language="javascript">window.alert("boo 2!")</script>
Click the link for a surprise.
It would be changed to the following when saved:
Welcome
<a href="<"- active content removed -->">my link</a>
<"- active content removed -->
Click the link for a surprise.

Setting the default child placement position

You can set the parameter wcm.authoringui.childPlacementDefault to specify the default placement of new content items.

Property value Description
start This setting will, by default, place a new content item as the first content item within a site area.
end This setting will, by default, place a new content item as the last content item within a site area.
  • If this parameter is not set, the default child position is "end".
  • The default placement position that is specified in an authoring template overrides this setting for content items that are created with that authoring template.

Setting the size of the breadcrumb library dropdown

You can set the parameter wcm.authoringui.breadcrumbLibrariesMaximum to specify the number of libraries that are shown in the authoring interface breadcrumb. For example, wcm.authoringui.breadcrumbLibrariesMaximum=16

  • If this parameter is not set, only the first 10 libraries are displayed.
  • The value of this parameter must be an integer 5 - 50.
  • Its value should be 10 - 20.
  • If more than this number of libraries exist, the remaining libraries are accessible by using the Select from all libraries option.

Expired items

By default, expired items are displayed alongside published and draft items.

To determine whether expired items are listed in views, you can specify the wcm.authoringui.showexpireditems property in the WCM WCMConfigService service by using the WebSphere® Integrated Solutions Console:
  • If set to true, expired items are displayed alongside published and draft items.
  • If set to false, only published and draft items are displayed.
  • If not specified, this setting defaults to true.

Default in-place editing mode

These parameters are used to define the default in-place editing mode for text fields and rich text fields:
  • inplaceEdit.defaultModeForRichText
  • inplaceEdit.defaultModeForText
Use these values to specify the editing mode for text and rich text fields:
  • Specify inplace to enable in-place editing of an element. Not all fields support in-place mode. If an element does not support in-place mode, dialog mode is used instead.
  • Specify embed to enable embedded editing of an element. Not all fields support embed mode. If an element does not support embed mode, dialog mode is used instead.
  • Specify dialog to enable editing in a dialog. This is useful for larger elements such as rich text elements that may not be suitable for in-place editing. All fields support dialog mode.

If this setting is not specified, in-place editing mode is used by text fields by default, and dialog editing mode is used by rich text fields by default.

From version 8.5.0 CF3, if this setting is not specified, embed mode is used by text fields and rich text fields by default.

The default inplace editing mode can be overridden in EditableElement tags by using the mode parameter.

Note: The default rich text editor is always used when the in-place modes or embed modes are used. When the 'dialog' mode is used, the rich text editor that is selected in the authoring portlet settings, or in the content template for content items, is used.

Defining the editor used for in-place editing

From CF12 onwards, the Textbox.io editor is used as the embedded editor, and the CK editor is used as the in-place editor. To use Textbox.io as the in-place editor, add this setting:

  • inplaceEdit.defaultRichTextEditor=Textbox.io

From CF208 onwards, the TinyMCE editor can be used as the embedded editor, and the CK editor is used as the in-place editor. To use TinyMCE as the in-place editor, add this setting:

  • inplaceEdit.defaultRichTextEditor=TinyMCE

Default css styles for in-place editable fields

The default css class that is used for in-place editable fields is wcm-default-inplace-editable.

This class can be overridden by adding the following setting: inplaceEdit.defaultClasses=class1 class2

As many classes as required are added to this setting, which is separated by spaces.

You should base your custom classes on the default stylesheet at AppServer_root\installedApps\nodename\wcm.ear\wcm-inplaceEdit.war\css\default-style.css.

Note: Any classes that are specified on the EditableElement or EditableProperty tag takes precedence over this value.

If you need to use the default css class as well, add it to the list of classes. For example: inplaceEdit.defaultClasses=wcm-default-inplace-editable class1 class2

From CF208 onwards, the TinyMCE editor can be used as the embedded editor, and the CK editor is used as the in-place editor. To use TinyMCE as the in-place editor, add this setting:

  • inplaceEdit.defaultRichTextEditor=TinyMCE

Restrict users ability to apply authoring templates

By default, only managers have access to the Apply Template option. To allow all users to apply a new authoring template to content items they have edit access to, change this setting to false:

  • wcm.authoringui.onlyShowApplyTemplateButtonForManagers=false

Enabling content creation without a content template

To enable the creation of content items without using a content template when you use the web content authoring page from the applications menu, add the following setting:

  • wcm.authoringui.noContentTemplateOptionEnabled=true

Content items that are created by using this option have no content template accessible by the user. This option is useful when there is a need for content to store data, such as configuration parameters, but not be rendered in a website.