Budget Tracking Agent

Agent Description:

The Budget Tracking Agent is an AI-powered assistant designed to monitor project-based spending in real time. By retrieving up-to-date transaction records and comparing them against predefined budget allocations, this agent provides instant insights into financial health, enabling proactive decision-making and budget compliance.

Purpose and Components
  • Purpose: To track ongoing project expenses and compare them against budget limits, providing real-time budget adherence status and alerts.
  • Components:
    • A spending monitor that retrieves and calculates current spending.
    • A budget checker that validates spending against budget allocations and flags overages.
Supported Capabilities
  • Fetching real-time project spending via API from transaction logs.
  • Aggregating individual expense records to compute total spending.
  • Retrieving predefined project budget limits from a budget database.
  • Generating a clear financial status report including overspending alerts.
  • Categorizing project budget usage into safe, warning, or critical zones.
LLM Used
  • Google Vertex
    Note: To learn more about the LLM and to modify its behavior, refer to the Configuring LLM settings section.

Sub-Agents

1. Spending Monitor

  • Role: Transaction Monitor.
  • Scope: To monitor transactions and compute the current expenditure for any specified project.

  • Description: This subagent receives a projectID (for example, "PROJ-Q3-Marketing") and makes an API call using the GET Request Tool to fetch all transactions associated with that project. It parses the response (e.g., project.json) to calculate the total_spend by summing all transaction amounts. The agent then forwards the projectID and total_spend to the Budget Limit Checker for evaluation.

  • Tool Used:GET Request Tool

2. Budget Limit Checker

  • Role: Limit Checker.
  • Scope: To assess the financial status of a project based on budget thresholds.

  • Description: This subagent takes the projectID and total_spend from the Spending Monitor and queries the budget reference file (for example, projectbudget.json) using the GET Request Tool to retrieve the budget_limit. It compares the current spend with the limit, calculates the remaining_budget, and determines a budget status:

    • Within Budget: Less than 80% used.

    • Approaching Limit: 80–100% used.

      Over Budget: Exceeded 100%.

      The agent returns a structured status report that includes all metrics and the current budget flag.

  • Tool Used: GET Request Tool
Tools Used
  • GET Request Tool (for HRIS simulation tasks)
Note: For details on modifying the Tools, refer Tools Library section.
Agent Workflow Behavior Summary

  • The Spending Monitor pulls transaction data using a project ID and calculates total spend.

    The Budget Limit Checker fetches the corresponding budget limit and compares it against the total spend.

  • A final status report is generated containing project ID, total spend, budget limit, remaining budget, and a clear budget status.
Sample Questions:
  • <project_id> give me budget details of this project.