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HCL Sametime® Administration Guide 12.0.1
Administering
This section provides information on administering on Sametime environments.
Managing policies
Sametime policies allow administrators to control user access to features.
Sametime policy IDs
This section describes the policies and configurations available in the Sametime deployment.

HCL Sametime® Administration Guide 12.0.1
- Accessibility features for Sametime
  Accessibility features help users who have a disability, such as restricted mobility or limited vision, use information technology products successfully. HCL® strives to provide products with usable access for everyone.
- What's new
  HCL Sametime and HCL Sametime Premium 12.0.1 provide many new features, enhancements and fixes to servers and clients. Additional releases to version 12.0.1 also provides updates to the product.
- Planning
  This section describes the system requirements and server configurations needed for HCL Sametime and HCL Sametime Premium.
- Installing
  This section provides information on installing the servers for Sametime and Sametime Premium.
- Configuring
  This section provides information on configuring the HCL Sametime server. Configuration tasks are dependent on the deployment environment.
- Securing
  This section provides information on securing your HCL Sametime environments.
- Administering
  This section provides information on administering on Sametime environments.
  - Managing Sametime clients
    This section provides information on managing Sametime clients.
  - Managing file transfer data
    As with meeting recordings and reports, files that are shared in the chat are stored in a Docker volume or a Kubernetes persistent volume. By default, you can download these files within 90 days.
  - Testing Sametime chat and meeting clients
    This article assumes that you have successfully installed and configured Sametime or Sametime Premium.
  - Starting and stopping the Sametime server
    Starting and stopping the Sametime server involves starting and stopping the Sametime services running in the container management system.
  - Starting and stopping MongoDB
  - Managing policies
    Sametime policies allow administrators to control user access to features.
    - Policy behaviors
      You can assign anonymous, default, or custom user policies to users or groups to allow or restrict access to certain Sametime features. Sametime uses policy weights and group nesting levels to determine which policies take precedence.
    - Policy management
      In previous versions of Sametime there was a graphical user interface available to configure policies. In Sametime 12.0, configuring policies are done in the policies.user.xml file, which is located on the Sametime server.
    - Sametime policy IDs
      This section describes the policies and configurations available in the Sametime deployment.
    - Mobile client policies
      While many user policies are available in the Sametime ecosystem, only a subset of these policies apply to the mobile clients. This section describes the policies and configurations available to the said clients.
    - Changing a user policy’s weight
      Each Sametime policy has a weight assigned to it. The weight should be unique. When assigning a weight to a policy, please ensure the weight is unique on each policy and not duplicated.
    - Assigning users and groups to policies
      Policies can be assigned to users or groups. Policy configuration is done inside the policies.user.xml file.
    - Allowing or restricting custom policies for Sametime clients
      Optionally allow or restrict features for clients by creating exception rules for the policy service in the policyExceptions.xml file.
  - Configuration files
    Configuration files maintain information used by the Sametime server for various reasons.
  - Enabling multi-tenancy
    Multi-tenancy allows multiple organizations to be part of the Sametime community. With multi-tenancy, Sametime users can chat, add users and groups to contact lists, and have awareness of users in their organization or in other organizations that are configured to be visible to them.
  - Using the Sametime Database utility
    The Sametime Database utility is used to synchronize the information with that of the Sametime server database.
  - MongoDB
    This section provides information relating to administering MongoDB.
  - Managing Sametime Meetings
    This topic explains the features you can enable or disable for meetings. Currently, the settings that you can change are global settings that apply to the entire server. User policies cannot control the settings.
- Troubleshooting
  This section provides information on troubleshooting and supporting Sametime environments.
- Uninstalling Sametime
  In the event that Sametime must be removed, follow the procedure for the platform that Sametime is installed on.
- Migrating and Upgrading
  This section provides information on migrating data from an earlier release to Sametime 12.
- Notices

Sametime policy IDs

This section describes the policies and configurations available in the Sametime deployment.

Table 1. Server community
Policy ID	Description
im.2019.label	User must set this community as the default server community (IC)
im.2011.label	Allow user to add multiple server communities (IC)
im.2001.label	Allow user to add external users using Sametime gateway communities

Table 2. General chat
Policy ID	Description
im.2002.label	Allow user to save chat transcripts (IC) Attention: Local chat history is unencrypted. To disable and restrict users from saving a local copy, refer to Policy management.
im.2004.label	Automatically save chat transcripts (IC)
im.2006.label	Define the maximum days to save automatically saved chat transcripts (IC)
im.2008.label	Allow custom emoticons (IC)
im.enableOfflineMessages.label	Allow user to send offline messages

Table 3. General meeting
Policy ID	Description
im.thirdPartyMeetingEnabled	Set to true to enable Sametime Meetings
im.meetingsEnabled	Set to true to enable Sametime Meetings

Table 4. File transfer
Policy ID	Description
im.1.label	Allow user to transfer files through server (IC)
im.2.label	Maximum individual file transfer size, in Kilobytes, for files sent through the server (IC)
im.3.label	Use exclude file types transfer list, for files sent through the server (IC)
im.4.label	Types to exclude from transfer. Type the three-letter extension of each file type, separated by a comma or semicolon (IC)
im.2005.label	Allow client-to-client file transfer (IC)
im.2009.label	Allow screen capture and images (IC)
im.2020.label	Set maximum image size for custom emoticons, screen captures, and inline images (IC)
im.2021.label	KB
im.allowTransferringMultipleFilesAndFolders.label	Allow transferring multiple files and folders (for Sametime advance users only)
im.allowTransferringFilesToNwayParticipants.label	Allow transferring files to participants in an n-way session
im.maxNumberUsersToReceiveSingleFileInOneFileTransferSession.label	Maximum number of users to receive a single file in one file transfer session

Table 5. Mobile client
Policy ID	Description
im.2010.label	Allow mobile client

Table 6. Password and security
Policy ID	Description
im.2012.label	Sametime update site URL (IC)
im.2013.label	Allow user to install plug-ins (IC)
im.2014.label	Limit contact list size
im.2015.label	Contacts
im.2022.label	Sametime optional plug-in site URLs. Type the URLs separated by a comma or semicolon (IC)
im.3000.label	Allow all Sametime Connect features to be used with integrated clients (IC)
im.mobile.allowContactExport.label	Allow contact export
im.mobile.allowLocationReporting.label	Allow location reporting
im.mobile.disablePasswordSave.label	Disable password save
im.mobile.disableUntrustedSsl.label	Disable untrusted SSL

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