Home
Welcome to the HCL Sametime® 11.5 administration documentation
Administering
This section provides information on administering HCL Sametime 11.5 environments.
Managing Sametime clients
This section provides information on managing HCL Sametime clients.
Sametime Client Configuration Options
There are several methods to customize the user experience for Sametime clients. This section covers Expeditor based clients that are capable of leveraging the Expeditor Managed Settings framework. These clients include the Sametime client for Windows or Mac, and the HCL Notes embedded Sametime client for Windows or Mac. This does not apply to the PWA, web or mobile clients.
Sametime® client preferences
This section lists the preferences that can be managed for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
Microsoft™ Outlook preferences
The following tables list the preferences that you can configure for Sametime® Connect Client and Sametime Embedded clients who use Microsoft™ Outlook.

Welcome to the HCL Sametime® 11.5 administration documentation
- Accessibility features for Sametime
  Accessibility features help users who have a disability, such as restricted mobility or limited vision, to use information technology products successfully. HCL® strives to provide products with usable access for everyone.
- What's new in HCL Sametime
  This section describes what's new in HCL Sametime® 11.5 and Sametime® Meetings 11.5.
- Checklist to deploy Sametime
  This section provides information on reviewing the checklist to deploy the Sametime clients.
- Planning
  This section describes the system requirements and server configurations needed for HCL Sametime 11.5.
- Installing
  This section provides information on installing and configuring the servers for HCL Sametime 11.5.
- Configuring
  This section provides information on configuring the servers for HCL Sametime 11.5.
- Securing
  This section provides information on securing HCL Sametime 11.5 environments.
- Administering
  This section provides information on administering HCL Sametime 11.5 environments.
  - Managing Sametime clients
    This section provides information on managing HCL Sametime clients.
    - Managing client types and logins
      You can manage the manner and order of client logins to HCL® Sametime®.
    - Connecting the Sametime® Connect client to the Sametime® Community Server
      The Sametime® Connect Client uses Server Communities preferences to connect to the Sametime Community Server for presence and chat features.
    - Sametime Client Configuration Options
      There are several methods to customize the user experience for Sametime clients. This section covers Expeditor based clients that are capable of leveraging the Expeditor Managed Settings framework. These clients include the Sametime client for Windows or Mac, and the HCL Notes embedded Sametime client for Windows or Mac. This does not apply to the PWA, web or mobile clients.
      - Sametime® client preferences
        This section lists the preferences that can be managed for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Accessibility preferences
        The following table lists the accessibility preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Auto-status change preferences
        The following table lists the auto-status change preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Calendar preferences
        The following table lists the calendar preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Chat preferences
        The following tables list the chat preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Community preferences
        The following tables list the default community preferences and alternate community preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Contact list preferences
        The following table lists the contact list preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        External application preferences
        The following table lists the external application preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        File transfer preferences
        The following table lists the file transfer preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Live Text and Widgets preferences
        The following scenarios show the Live Text and Widgets preferences for the HCL® Sametime® Connect Client . These scenarios apply to setting preferences for the stand-alone client.
        Location preferences
        The following table lists the location preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Login preferences
        The following table lists the login preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Notes® preferences
        The following table lists the Notes® preferences that can be managed for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes.
        Sametime® Advanced preferences (Sametime 9.0.1 only)
        These settings only apply to environments that include the Sametime 9.0.1 Advanced Server.
        Microsoft™ Outlook preferences
        The following tables list the preferences that you can configure for Sametime® Connect Client and Sametime Embedded clients who use Microsoft™ Outlook.
        Meeting preferences (Sametime 9.0.1 only)
        These settings pertain to environments that include the Sametime 9.0.1 Meeting Server. They are not valid on Sametime 11.5 Meeting Servers.
        Notification preferences
        The following table lists the notification preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        People preferences
        The following table lists the people preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Rules manager preferences
        The following tables list the rules manager preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Spell checker preferences
        The following table lists the spell checker preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
        Update preferences
        The following table lists the update preferences for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
      - Selecting preferences in the client
        In the Preferences dialog of the HCL® Sametime® Connect Client and the Notes® client, users can choose any Sametime preferences that have not been locked by the administrator.
      - Configuring Sametime® client preferences with the Expeditor managed settings framework
        You can configure and manage the user's Sametime® client preferences for capable clients using the Expeditor managed settings framework. The Sametime clients that are Expeditor based include the Sametime client for Windows or Mac, and the HCL® Notes embedded Sametime client for Windows or Mac. This excludes the PWA, web and mobile clients.
      - Configuring Sametime preferences using HCL Notes policies
        To configure preferences for the HCL Sametime Embedded Client for Notes, you can also use the Domino® Desktop policy settings document. These policies are applied when a Notes user logs into their home mail server and retrieves their desktop policy. These settings will not apply to any other client.
      - Updating connectivity settings with the managed-community-configs.xml file
        You can distribute updates to HCL® Sametime® client communities automatically using a managed-community-configs.xml file. The managed-community-configs.xml file is policy-based, so you can control communities for different user groups.
      - Creating a community provisioning URL for mobile users
        This section describes how to create a provisioning URL that automatically creates an HCL Sametime® community definition on mobile devices running Google Android or Apple iOS, so users can easily connect to Sametime.
  - Starting and stopping servers
    This section provides information on starting and stopping HCL Sametime 11.5 servers.
  - Managing policies
    Sametime policies allows administrators to control user access to features.
  - Meeting Server Configuration Files
    Meeting servers are deployed on Docker or Kubernetes. Review the appropriate section for your deployment.
  - Adding additional Sametime administrators
    Sametime Community server is installed on top of a Domino server. There are some administration and installation tasks that must be performed using the HCL Notes Client or HCL Notes Administrator client.
  - Enabling multi-tenancy on the Sametime Community Server
    Multi-tenancy allows multiple organizations to be part of the HCL Sametime® community. With multi-tenancy, Sametime users can chat, add users and groups to contact lists, and have awareness of users in their organization or in other organizations that are configured to be visible to them.
  - MongoDB
    This section provides information relating to administering MongoDB.
  - Disabling persistent chat and MongoDB requirements
    HCL Sametime 11.5 deploys with persistent chat enabled which requires MongoDB. It is possible to remove the MongoDB requirement if persistent chat and chat logging is disabled.
  - Managing Sametime Meetings
    This topic explains the features you can enable or disable for meetings. Currently, the settings that you can change are global settings that apply to the entire server. User policies cannot control the settings.
- Troubleshooting
  Troubleshooting and Support
- Migrating and Upgrading
  This section provides information on migrating and upgrading from an earlier Sametime release.
- Notices

Microsoft™ Outlook preferences

The following tables list the preferences that you can configure for Sametime® Connect Client and Sametime® Embedded clients who use Microsoft™ Outlook.

Table 1 lists the available preferences for instant messaging with Microsoft™ Outlook; Table 2 lists the available preferences for online meetings using Sametime® Meeting Integrator for Microsoft™ Outlook.

Table 1. Sametime® Microsoft™ Outlook Preferences - com.ibm.collaboration.realtime.exchange
Attribute	Variable type	Description	Release
ExchangeProfile	A mail profile name	The name of the mail profile to be used for storing chat history and auto-status synchronization.	9.0 and later
ExchangeTranscriptFolder	A mail box folder name	The name of the Microsoft™ Exchange mail box folder used for storing chat history and auto-status synchronization.	8.0 and later
ExchangeMessageStore	A message store such as 'Mailbox - John Doe'	The name of the message store used for storing chat history and auto-status synchronization.	8.0 and later
ExchangeStorageId	The ID of a storage method	The storage method used for storing chat history. For example, `com.ibm.collaboration. realtime.exchange. storage.outlook. OutlookStorage`.	8.0 and later

Table 2. Sametime® Meeting Integrator for Microsoft™ Outlook Preferences - com.ibm.collaboration.realtime
Attribute	Variable type	Description	Release
AlwaysCreateMeetings	True or false	Whether meeting information should always be included when an appointment is scheduled in Outlook.	8.5 and later
Mtg85SettingsEditable	True or false	Whether meetings settings are editable by the user	8.5 and later
Meeting85Server	A server host name	The host name of the Sametime® Meeting server. For example, sametime.mycompany.com	8.5 and later
Meeting85ServerUsesSSO	True or false	Whether Single-Sign-On should be used to authenticate with the Sametime® Meeting server.	8.5 and later

Example entries in plugin_customization.ini:

com.ibm.collaboration.realtime.exchange/ExchangeTranscriptFolder=STTranscript

com.ibm.collaboration.realtime/MeetingServerUrl=http://sametime.mycompany.com
com.ibm.collaboration.realtime/MeetingServerUsesSSO=true
com.ibm.collaboration.realtime/AlwaysCreateMeetings=false

Rate this topic

5 stars 4 stars 3 stars 2 stars 1 star

Comment on this topic.

By clicking this box, you acknowledge that you are NOT a U.S. Federal Government employee or agency, nor are you submitting information with respect to or on behalf of one. HCL provides software and services to U.S. Federal Government customers through its partners immixGroup, Inc. Contact this team at https://hcltechsw.com/resources/us-government-contact. Do not include any personal data in this Comment box. Note: To report a problem or question about the product software, do not use this form. Instead, go to the HCL Software Support site.