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Sharing information with other applications
You can share files and graphics between HCL Notes® and other applications using a number of different techniques.
Advanced shared information topics
These tasks describe how to work with object linking and embedding, and how to import or export formatted data.
How can I import tabular text files?
Tabular text is ASCII text arranged in rows and columns, separated by tabs. When you import a tabular text file into a view, each text row becomes an individual document, and each text column becomes a field. The original table cell contents become field contents.

Sharing information with other applications
You can share files and graphics between HCL Notes® and other applications using a number of different techniques.
- Getting started with sharing information
  These tasks explain how to copy data into Notes, and how to share your Notes data with other applications.
- Sharing information with other applications quick reference
  This quick reference card is a list of instructions for common tasks and shortcuts for sharing information with other applications, which you can print and keep at your desk for easy reference.
- Working with shared information
  These tasks explain how to import and export data between Notes and other applications.
- Advanced shared information topics
  These tasks describe how to work with object linking and embedding, and how to import or export formatted data.
  - Object linking and embedding
    Object Linking and Embedding (OLE) is a technology that lets you share data between applications and is supported for Microsoft™ Windows™.
  - What is OLE 2.0?
    Put your short description here; used for first paragraph and abstract.
  - What is OCX?
    Put your short description here; used for first paragraph and abstract.
  - Troubleshooting tips for embedding OLE objects and ActiveX controls
    There are several reasons you may see the message: An error has occurred while processing a request on an object.
  - How can I export documents in a view into structured text files?
    Structured text is ASCII text. Exporting from an HCL Notes® view to structured text creates a file containing the text of the documents, minus any rich-text attributes, as well as all data in document fields.
  - How can I export view data into tabular text files?
    Tabular text is ASCII text arranged in rows and columns, separated by tabs. When you export a view to a tabular text file, each row in the HCL Notes® view becomes a text row (line). Each column in the view becomes a text column, separated by space characters. The contents of the Notes fields shown in the view become the entries in each column.
  - How can I export view data in CSV files?
    You can export HCL Notes® view data to a CSV file. The Comma Separated Value (CSV) file format is a simple ASCII text file with one record per line, whose fields are separated by commas. The documents in the view will appear as individual records in the CSV file.
  - How can I import structured text files?
    Structured text is ASCII text that is structured in fields that contain values. When importing structured text into a view, you must select an HCL Notes® form to accept the data.
  - How can I import tabular text files?
    Tabular text is ASCII text arranged in rows and columns, separated by tabs. When you import a tabular text file into a view, each text row becomes an individual document, and each text column becomes a field. The original table cell contents become field contents.
  - How can I modify an OLE object or ActiveX custom control using Notes® properties?
    With HCL Notes® properties, you can modify an embedded OLE object or ActiveX custom control to make it more useful to you. For example, by editing the Width property, you could widen an Excel spreadsheet to display more information on your screen.

How can I import tabular text files?

Tabular text is ASCII text arranged in rows and columns, separated by tabs. When you import a tabular text file into a view, each text row becomes an individual document, and each text column becomes a field. The original table cell contents become field contents.

About this task

When importing tabular text into a view, you must select an HCL Notes® form to accept the data. There is a limit of 1536 total characters per record (row) when importing tabular text into a view.

Perform the following steps:

Procedure

In a view, click File > Import.
Click Tabular Text in the Files by type list.
Select the file's drive and directory and then select the file.
Click Import.
Select the form you want to use to import the tabular text in the Use Form section of the Tabular Text Import dialog box. The field names in the form file must correspond to the field names used in the Notes® view (for example, name, address, phone number, and so on.).
If you want to import the text only, specify the number of header or footer lines that you want Notes® to ignore in the file in the Options for Imported Documents section of the Tabular Text Import dialog box. The Lines per Page setting establishes how many lines of text each Notes® document receives. The total number of lines in the imported documents are calculated as:
```
Lines Per Page - (Header Line Count + Footer Line Count)
```
Click Main Document or Response Document in the Import as list according to how you want the text to appear in the view.
If you are using a form where your fields need to be calculated, click Calculate fields on form during document import. This option appears if you have formulas in your text.
If the ASCII file and view have different formats, you need to use a format file so individual components correspond to the columns in the view or the fields in the document. Click Use format file and then Choose format file to select the format file to use. A format file has the extension .col and is sometimes called a column descriptor file.
Click OK.